Restaurant Facilities Coordinator

Hard Rock International

(Orlando, Florida)
Full Time
Job Posting Details
About Hard Rock International
Some companies have a history that stays firmly in the past. We're fortunate to have a legacy that permeates our present like a classic song, not with nostalgia, but as the reminder of a timeless foundation and simple beginnings.
Summary
This individual is responsible for sourcing, obtaining quotes, creating & tracking PO’s, filing, contract management, furnishings, and fixtures. He/She will directly support the Senior Facilities Manager indirect support with Café Development for all new café opening and renovations.
Responsibilities
* Accounts Payable for US and Europe Café’s using Lawson * Accounts Payable for all US Café National Contracts * Maintain a $5-7 million Facility Budget for all US and Europe Café’s through Lawson * Assist in preparing Yearly Utility Budgets for US Café’s. Also maintain and track Utilities for North America, i.e. Waste, ADT, Simplex Grinnell, GCS, Ecolab * Assist Café’s Designers with ordering new furniture, equipment, redec’s, etc. for US and Europe * Manage Facility Contracts both National and Local for Preventive Maintenance * Assist GM’s and FA’s on a daily basis tracking projects and invoices * Tracking of Insurance/Lien Waivers and W-9’s * Track all Subcontractor Contracts and Vendor PO’s for North America and Europe * Interface with Vendors and Contractors to develop scope, schedule and cost * Work with AVP’s, GM’s and DO’s on a daily basis to ensure facilities support services * Interview Prospective Vendors and Contractors to maintain ongoing contractor/vendor Database * Interface with Finance on processing PA’s and invoices * Assist with Managing the Facility Operations as pertains to maintaining the Standard Operating Procedures and best practices procedures as they are instituted * Develop and maintain Equipment Specification Guides * Create and development RFP’s for Facilities and Procurement Department * Obtaining quotes for all equipment and PA submittals.
Ideal Candidate
* Minimum of 5 years in the Facilities and/or Construction industry * Highly self-motivated with strong communication skills in order to represent the company in a professional manner. * Must be team oriented with the desire to partner with all departments and vendors. * Advanced Microsoft Excel proficiency. * Familiar with Lawson. * Strong attention to detail and deadlines. * Ability to think proactively and resolve issues with creative solutions. * Must possess and demonstrate verbal and written skills, and writing RFP’s * Must possess strong communication and listening skills, excellent speaking, reading and writing. * Comprehend and use technical or professional language, either written or spoken, to communicate complex ideas. * Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. * Multiple language abilities a plus, fluency in English required.

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