Restaurant Facilities Coordinator

Some companies have a history that stays firmly in the past. We're fortunate to have a legacy that permeates our present like a classic song, not with nostalgia, but as the reminder of a timeless foundation and simple beginnings.

This individual is responsible for sourcing, obtaining quotes, creating & tracking PO’s, filing, contract management, furnishings, and fixtures. He/She will directly support the Senior Facilities Manager indirect support with Café Development for all new café opening and renovations.

• Accounts Payable for US and Europe Café’s using Lawson
• Accounts Payable for all US Café National Contracts
• Maintain a $5-7 million Facility Budget for all US and Europe Café’s through Lawson
• Assist in preparing Yearly Utility Budgets for US Café’s. Also maintain and track Utilities for North America, i.e. Waste, ADT, Simplex Grinnell, GCS, Ecolab
• Assist Café’s Designers with ordering new furniture, equipment, redec’s, etc. for US and Europe
• Manage Facility Contracts both National and Local for Preventive Maintenance
• Assist GM’s and FA’s on a daily basis tracking projects and invoices
• Tracking of Insurance/Lien Waivers and W-9’s
• Track all Subcontractor Contracts and Vendor PO’s for North America and Europe
• Interface with Vendors and Contractors to develop scope, schedule and cost
• Work with AVP’s, GM’s and DO’s on a daily basis to ensure facilities support services
• Interview Prospective Vendors and Contractors to maintain ongoing contractor/vendor Database
• Interface with Finance on processing PA’s and invoices
• Assist with Managing the Facility Operations as pertains to maintaining the Standard Operating Procedures and best practices procedures as they are instituted
• Develop and maintain Equipment Specification Guides
• Create and development RFP’s for Facilities and Procurement Department
• Obtaining quotes for all equipment and PA submittals.

• Minimum of 5 years in the Facilities and/or Construction industry
• Highly self-motivated with strong communication skills in order to represent the company in a professional manner.
• Must be team oriented with the desire to partner with all departments and vendors.
• Advanced Microsoft Excel proficiency.
• Familiar with Lawson.
• Strong attention to detail and deadlines.
• Ability to think proactively and resolve issues with creative solutions.
• Must possess and demonstrate verbal and written skills, and writing RFP’s
• Must possess strong communication and listening skills, excellent speaking, reading and writing.
• Comprehend and use technical or professional language, either written or spoken, to communicate complex ideas.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Multiple language abilities a plus, fluency in English required.