Executive Assistant I for WB Technology Solutions

WARNER BROS. ENTERTAINMENT INC. is a fully integrated, broad-based entertainment company and a global leader in the creation, production, distribution, licensing and marketing of all forms of entertainment and their related businesses.

Warner Bros. Entertainment Inc. seeks an Executive Assistant I for the Solution Assurance & Foundational Services department. This position provides administrative assistance for the Executives in the daily operations of the Technology Solutions organization, specifically within the Solution Assurance & Foundational Services and Corporate Solutions departments. Due to the broad scope of this role, the ability to multi-task effortlessly will be an essential skill for success in the position. This position is a key interface with other department organizations.

• Ensure executives time and calendar are effectively managed; coordinate executive calendar, schedule meetings as required; able to work independently or as directed; including preparing relevant supporting documents, past follow ups, current action items and deliverables for daily meetings. Ensure executives have requisite materials for meetings.
• Coordinate all logistic activities for the Executives; including domestic and international travel and complete expense reports in a timely manner. Order meals for workshops / training sessions as needed.
• Manage on-boarding of resources which includes parking, drive-on passes, network access, email, VPN and security / badge provisioning.
• Facilitate logistics for videoconferences and WebEx meetings for team members including on-site project training workshops.
• Maintain and order office supplies as needed; including copier maintenance. Maintain distribution lists and other projects as assigned.

• High School diploma or equivalent required.
• Undergraduate degree preferred.
• 3-5 years of administrative experience in supporting a large and dynamic department including:
  • Previous experience supporting a VP level or higher level executive.
  • Be able to multi-task, prioritize action items and drive to resolution.
  • General office experience required.
  • SharePoint experience preferred.
  • Entertainment experience a plus.
• General Knowledge / Skills required:
  • Strong organizational and problem solving skills required.
  • Strong software skills (High proficiency required across Microsoft platforms including: Word, Excel, PowerPoint, Visio, SharePoint).
  • Strong written and verbal communication skills.
  • Ability to multitask and support multiple concurrent activities.
• Must have worked in a very high paced and dynamic environment.
• Ability to organize, prioritize and follow through on tasks to completion.
• Must be able to communicate effectively and tactfully with all levels of personnel, both in person and on the telephone.
• Must be able to pay close attention to complex detail and understand written and oral instructions.
• Must be able to organize and schedule work effectively.
• Must be able to work well under time constraints.
• Must be able to handle multiple tasks with changing priorities, communicating changes in scope and schedule to all parties concerned.
• Must be service-oriented.
• Must be able to work independently.
• Must be able to work flexible hours, including possible overtime, when necessary.
• Must be able to maintain confidentiality.