Administrative Assistant

CIM Group® is a premier full service urban real estate and infrastructure fund manager with approximately $20.5 billion of assets under management. Since its founding in 1994, CIM has been a process- and research-driven investor that mitigates risk through the fundamental analysis of the long-term drivers in communities.

This position provides administrative support services to CIM’s Investments Department.

* Making and/or coordinating travel arrangements including but not limited to; booking flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. * Manage calendars including but not limited to; scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for various staff members and sending out meeting requests on their behalf. * Prepare and process expense reports for department staff members. * Create and update projects in SalesForce. * Research projects for the Investment team using CoStar, RCA, Acris and other databases. * Processing of invoices related to departmental expenses including but not limited to; setting up vendors, ensuring the appropriate insurance coverage is obtained and submitted, tracking payments in system to ensure timely payments, verifying invoice amount is within budget and in compliance with contract or agreement. * Sort and distribute incoming mail to department staff members; forward misdirected mail to the appropriate party. * Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company. * Set up and maintenance of departmental and/or management files according to established criteria related to; contracts, documents, correspondence, agreements, reports, etc.

Education/Experience Requirements (including certifications, licenses, etc): * Bachelor’s degree or equivalent work experience plus a minimum of 2 years’ experience in an administrative role, preferably in a private equity company or investment banking. Technical Skill Requirements: * Proficient with Microsoft Office including Outlook, Word, Excel and PowerPoint required. * Proficient with document management/storage software such as SharePoint and Salesforce required. * Experience with accounts payable software such as Nexus Payables desirable. * Proficient with office equipment such as printers, copiers, scanners, mail metering machines.