Executive Assistant

Expedia is an online travel agency. It enables users to access a wide ranges of services. It books airline tickets, hotel reservations, car rentals, cruises, vacation packages, and various attractions and services via the world wide web and telephone travel agents. Its primary web businesses include Expedia.com, Hotels.com, Hotwire.com, and Egencia.com. It launched Tripadvisor in 2011. It also offers services for corporate travel and travel services in Europe and Asia.

We are seeking a highly motivated Executive Assistant (EA) to provide administrative support to Vice Presidents - including at least one virtual VP. You will be responsible for handling calendar(s); taking phone calls; coordinating travel; processing expense reports, invoices and POs; assisting Senior VP with tracking spend and budget management; headcount tracking and organization chart upkeep; space management, office moves, may supervise other administrative staff; provide/create reports and presentations; special projects as requested and other administrative tasks as needed.

* Make contacts of a sensitive nature both inside and outside of the company. * Manage both simple and complex calendars. * Arrange group or team meetings, may take minutes in meetings, and organize on and offsite group events and meetings. * Responsible for planning, budget, and logistics for multiple meetings. * May research and craft presentations for various audiences. * Responsible for space management and office move coordination. * Coordinate travel arrangements and process weekly expense reports. * Compile and maintain budget information, process invoices, build requisitions, and may handle department budget. * Build simple and sometimes advanced correspondence, including complex and sensitive emails, letters, memos and reports, and may occasionally write key communication pieces for executives. * Set-up and run video/voice conference calls. * Work in tandem with other global executive assistants on all related matters. * Manage new-hire set up process for new employees for Global Partner Group.

* Know and use formal and some informal channels to achieve faster work results for the team. * Communicate effectively with the team and other staff. Able to handle/communicate sensitive or confidential information appropriately. * Microsoft Office Knowledge: Word, Excel, PowerPoint, Outlook, VISIO, SharePoint. Positive attitude, good judgement and the ability to prioritize ongoing projects.