Administrative Assistant

Guiding investors through complex global markets is a privilege as well as a responsibility—we share a strong sense of duty as we strive to go beyond the expected.

Under general supervision, performs a variety of executive administrative support duties for the Co-Heads of Investment Services team. May involve general team administrative duties including team meeting scheduling.

Essential Duties and Responsibilities:

The following duties are generally representative of the nature and level of work assigned and are not necessarily all inclusive :

• Calendar management via Outlook; schedule appointments and meetings; make necessary arrangements for meeting/conference resources
• Receive and screen telephone calls and visitors
• Assist with travel arrangements and expense reports via Concur
• Format and prepare a variety of routine materials including correspondence, memos, and reports, some of which may be of a confidential nature
• Maintain and update files, databases, and reports
• Maintain and order general office supplies
• Resolve routine problems and refer other matters to appropriate staff members
• May be assigned to work on special projects

Supervisory Responsibilities:

• This job has no direct supervisory responsibilities though may involve working closely with other administrative support personnel on the team and from other Nuveen teams.

Education and/or Experience:

• 3 to 5 years administrative support or related office management experience
• Associate or Bachelor’s degree preferred

Interpersonal / Communication / Language Skills:

• Professional, mature demeanor
• Strong communication skills; ability to professionally interact and respond to staff, managers, executives and vendors
• Ability to quickly comprehend general business materials such as correspondence, work procedures, and legal/regulatory requirements

Mathematical / Analytical / Reasoning Skills:

• Strong PC skills particularly Microsoft Office and Outlook email/calendar functions
• Strong organizational skills and the ability to handle multiple and varied tasks accurately over a short period of time with accuracy and expediency
• Ability to logically solve problems and deal with several variables in situations where only limited standardization exists and apply common sense understanding to carry out instructions and make judgments
• Basic mathematical skills required in order to prepare various reports

Certificates, Licenses, Registrations:

• Not required of this job