Executive Assistant

American International Group, Inc. (AIG) is a leading global insurance organization serving customers in more than 100 countries and jurisdictions. AIG companies serve commercial, institutional, and individual customers through one of the most extensive worldwide property-casualty networks of any insurer. In addition, AIG companies are leading providers of life insurance and retirement services in the United States.

Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

• Provide all administrative support for Senior Managers of the Excess team
• Handle phone coverage
• Calendar coordination and meeting scheduling
• Monitor mail, faxes (sends and distribute)
• Make travel arrangements
• Set up conference calls
• Schedules meetings, luncheons & reserves conference room
• Registrations for conferences, seminars and meetings
• Maintain all records on subscriptions, etc.
• Prepare memos and letters
• Process Expense Reports and Disbursement vouchers
• Orders supplies, business cards and stationery
• Monitors and Reports attendance
• Preparation and processing of all expenses
• Filing, etc.
• Special projects including assisting with PowerPoint presentations

• Excellent communication skills, verbal and written.
• Proficient in Outlook, Microsoft suite (Excel, PowerPoint, Visio), Ariba, Concur, PPM
• Strong organizational and time management skills
• Three to five years of proven senior executive assistant duties at major institutions a plus
• Excellent oral and written communication skills and ability to interact at all levels with internal and external legal and other personnel
• Detail-oriented, organized and structured
• Proactive, requiring little direction, takes responsibility
• Deadline and Task-Oriented – Sense of Urgency
• Ability to handle matters with high confidentiality
• High energy, ability to work independently
• Proficient in Microsoft Office suite (Word, Excel, Microsoft Outlook and PowerPoint)
• Team Player
• Comfortable in a fast paced and ever changing environment
• Bachelor’s Degree preferred.