Executive Assistant

AIG

(New York, New York)
Full Time
Job Posting Details
About AIG

American International Group, Inc. (AIG) is a leading global insurance organization serving customers in more than 100 countries and jurisdictions. AIG companies serve commercial, institutional, and individual customers through one of the most extensive worldwide property-casualty networks of any insurer. In addition, AIG companies are leading providers of life insurance and retirement services in the United States.

Summary

Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities
  • Provide all administrative support for Senior Managers of the Excess team
  • Handle phone coverage
  • Calendar coordination and meeting scheduling
  • Monitor mail, faxes (sends and distribute)
  • Make travel arrangements
  • Set up conference calls
  • Schedules meetings, luncheons & reserves conference room
  • Registrations for conferences, seminars and meetings
  • Maintain all records on subscriptions, etc.
  • Prepare memos and letters
  • Process Expense Reports and Disbursement vouchers
  • Orders supplies, business cards and stationery
  • Monitors and Reports attendance
  • Preparation and processing of all expenses
  • Filing, etc.
  • Special projects including assisting with PowerPoint presentations
Ideal Candidate
  • Excellent communication skills, verbal and written.
  • Proficient in Outlook, Microsoft suite (Excel, PowerPoint, Visio), Ariba, Concur, PPM
  • Strong organizational and time management skills
  • Three to five years of proven senior executive assistant duties at major institutions a plus
  • Excellent oral and written communication skills and ability to interact at all levels with internal and external legal and other personnel
  • Detail-oriented, organized and structured
  • Proactive, requiring little direction, takes responsibility
  • Deadline and Task-Oriented – Sense of Urgency
  • Ability to handle matters with high confidentiality
  • High energy, ability to work independently
  • Proficient in Microsoft Office suite (Word, Excel, Microsoft Outlook and PowerPoint)
  • Team Player
  • Comfortable in a fast paced and ever changing environment
  • Bachelor’s Degree preferred.

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New York, New York
Skills Desired
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  • Clerical
  • Conducting Research
  • Time Management
  • Expense Reports
  • Microsoft Excel
  • Microsoft Office Suite
  • Microsoft Outlook
  • Microsoft PowerPoint
  • Microsoft Word
  • Order Supplies
  • Preparing Reports
  • Scheduling Meetings
  • Travel Arrangements
  • Vouchers
  • Microsoft Visio
  • Administrative Support
  • ARIBA System
  • PPM Tools
  • Concur

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