Administrative Coordinator

We are a full lifecycle, global IT solutions firm that seeks to radically change the way that IT solutions are built and deployed. Clients need solutions that work without breaking the bank. Today's IT application and cyber security technologies have greatly changed the way that solutions can be developed and deployed. We specialize in the technologies that are putting the traditional solutions firms out of business.

Phase One Consulting Group is seeking an Administrative Coordinator to be responsible for the central coordination of company-wide administrative and planning activities. The Administrative Coordinator must demonstrate a commitment to excellence, flexibility, as well as poise, while working in a fast-paced professional environment. The Administrative Coordinator must always demonstrate confidence and have the ability to interface with clients and co-workers in a professional, approachable, and positive manner.

* Provide high level administrative support in a team environment; monitor and place office supply orders; coordinate with building management, and office support vendors * Perform administrative duties for the Human Resources department; Review and verify information related to HR, payroll, benefits; enter HR related data into the HRIS and/or database; Assist with the preparation and processing of new hire orientation, training, performance management, and terminations * Provide front desk presence by greeting and escorting visitors; answer telephones and route calls; distribute and route mail, packages, and documents * Coordinate meetings and special events including scheduling, communications, logistics, catering and any other related materials * Maintain the appearance, cleanliness, and organization in conference rooms and other common areas * Assist in expense reporting and manage credit card reconciliation * Create and format documents and high level presentations including status reports, presentation (Power Point), spreadsheets (Excel) and other related documents * Coordinate and book complex travel for multiple leaders * Run brief errands for administrative tasks or to support special events * Assist in day of event execution for corporate meetings and events * Administer projects of specialized natures, summarize data and present findings

* College degree preferred and 0-2 years administrative experience, preferably in a fast paced and challenging environment * Excellent computer skills including Microsoft Office 2010 (Word, Excel, PowerPoint, and Outlook) are required; experience with MS SharePoint preferred * Demonstrated capabilities in making solid business decisions, problem-solving, and multi-tasking in a highly dynamic and fast paced business environment * Ability to work independently * Excellent grammatical, editing, and proofreading skills * Exceptional interpersonal, verbal, and written communication skills * Scrupulous attention to detail and ability to develop and maintain highly organized work environment * Proven ability to set priorities and work independently with little or no supervision * Proven ability to exercise high degree of confidentiality and objectivity * Resourcefulness and the ability to deal with ambiguity * Maintain professional composure at all times * Ability to interact effectively as a member of a team and work collaboratively with other departments * Reliable transportation to run errands for administrative tasks and/or support special events * Ability to work evening and/or weekend hours for company events and functions * Ability to frequently lift and /or move up to 30 pounds and occasionally lift and/or push up to 50 pounds