Facilities Coordinator

As the major instrument of Jewish philanthropy and engagement in the Detroit area, we are a community-driven organization committed to taking care of the needs of the Jewish People and building a vibrant Jewish future, in Metropolitan Detroit, in Israel and around the world.

The Jewish Federation of Metropolitan Detroit seeks an experienced Administrative Assistant/Facilities Coordinator to provide top-notch administrative and clerical support in a fast paced non-profit real estate environment.

**Administrative Support** * Perform high-level, confidential and administrative support functions for the Director of Real Estate Services and the other professionals within the Real Estate area. * Exercise good common sense, judgment and discretion in handling confidential and sensitive material. * Answer incoming calls for professionals, screen and route calls and emails as required. * Compilation and maintenance of department program data bases, including the real estate library. * Maintain the Director’s calendar, schedule meetings, appointments, arrange catering, book rooms, conference calls and make travel arrangements. * Interface with Finance and accounts payable for all transactions. Prepare, organize and maintain records for expense reports, check requests, and contracts for review and signing by Director. * Provide administrative support for coordinating meetings, documenting minutes, formatting, distributing and maintaining documents for the Real Estate Committee and related sub-committees and the Capital Needs Division Committee. * Coordinate with Marketing and IT on various program/event materials. * Schedule presentation and vendor meetings, follow-up of RFPs. * Assist with creation, implementation and follow through for presentation, reporting and communication materials. * Responsible for assisting with all aspects of event planning. * Prepare general correspondence and electronic correspondence. * Process incoming and outgoing mail. * Coordinate switch board staffing back up. * Keep Committee lists up to date along with updating staff directories. * Look up contact information and gift amounts in Raiser’s edge when needed. * Provide excellent internal and external customer service in a responsive and timely way. * Assist with administrative duties as needed for Real Estate Department staff. * Using Microsoft Outlook, Word, and Excel for daily communications and tasks. * Administer real estate library and maintain hard copies of all files. * Perform other assignments as needed.

* High School diploma; prefer college degree * A minimum of three years of prior administrative assistant experience. * Proficient in Microsoft Outlook, Word, Excel, and Power Point, Raisers Edge, Social Media, Google Docs, Microsoft Office 2010 and internet navigation * Confidentiality a must * Professional, well-organized and detail-oriented * Thrives in a fast pace environment * Strong work ethic and willingness to do what it takes to get the job done * Excellent communication, people skills and customer service * Adept at multi-tasking and working in a fast-paced, team-oriented environment * Strong interpersonal skills and positive attitude * Excellent oral and written communication skills with proficiency in grammar * Must be focused with attention to detail and have a strong sense of urgency