* Overall management of the SF secretaries. Ensures that the SF secretaries are operating at a high level, at peak efficiency, and providing top client-service to our attorneys, leaders and clients. Responsible for achieving and/or maintaining firm mandated staffing ratios.
* Overall responsibility for office services, including office and work station assignments, overflow and temporary coverage, conferencing and catering, event and meeting planning, reception services, copy/mail center, facilities management, beverage and food services and supplies, internal office moves and records management. Planning and/or coordination of office social events, as well as office participation in firmwide social events.
* Coordinating with all firm administrative departments to assist with the development and implementation of firm-wide policies and procedures relating to Firm Administrative Operations, and, working with the departments to implement these policies.
* Working with the firm’s Chief Information Officer and local IT staff to ensure high level of technology services including, but not limited to, hardware, software, applications support, WebEx and videoconferencing. Partnering with HR and appropriate Directors on recruitment, orientation, onboarding, performance management, staff professional development, employee mentoring and coaching.
* Working with the CAO, Director of Facilities and Office Chair to
* Manage the physical space and the landlord/tenant relationship
* Assist as requested in lease negotiations, tenant build-out projects, contractor negotiations, space planning, and facility maintenance
* Manage the relationship with office services outsourcing vendor (Williams Lea) to insure excellent services are provided consistent with the firm’s national contract,
* Oversee the purchasing of supplies, and the purchasing, leasing, repairing and maintenance of furniture, equipment and fixtures,
* Administer office safety, business continuity and emergency programs, and,
* Provide ad hoc information to the office chair.
* Working with the CAO and Finance Department Leaders to establish required annual budgets, select vendors, and manage costs to budget. Responsibility for maintenance of checkbook, checking account, credit card account, and petty cash, including regular account reconciliations.
* • Working with Finance to ensure compliance with firm accounting, billing and timekeeping practices.
* • Assisting in managing the cost accounting system and assuring compliance by timekeepers for input of time and release of client invoices per firm’s guidelines.
* Setting a standard for citizenship and community involvement, including taking responsibility for understanding the firm’s philosophy and strategy and facilitating support for and cooperation with firm initiatives.
**Additional Duties and Responsibilities:**
As requested.