Property Administrator

We are enterprising. Colliers International (NASDAQ: CIGI; TSX: CIG) is an industry-leading global real estate company operating from more than 500 offices across 67 countries. What sets us apart is not what we do, but how we do it. Our enterprising culture encourages Colliers people to think differently, share great ideas and create effective solutions that help clients accelerate their success.

The Property Administrator assists the property management team with the delivery of world-class client services through support and administration of activities involving lease administration, client, tenant, vendor and employee relations, systems, procedures, financial systems and coordination.

* Provide administrative and accounts payable support. * Provide administrative support that include but not limited to, phones, mail, supplies, correspondence, filing, copying and faxing. * Will assist with tenant requests in a timely basis to meet Client lease obligations with tenant. * Establish and maintain property, lease and vendor files (including but not limited to contact lists, construction, legal, inventory lists, correspondence, etc. * Receives invoices, codes accordingly, computer input, posting, and processing. * Review all invoices for appropriate documentation and approval. * Receives all inbound calls from client, tenants, contractors and guests and routes calls appropriately. * May review work order calls, creates and dispatch work orders. * Will assist with tracking and maintaining certificate of insurances by tracking expiration dates, requesting renewals, and ensuring compliance with standard coverage terms and conditions. * Assist in maintaining service contracts, tracking expirations and prepare bid packages when necessary. * Prepare and submit monthly summaries of all billable work orders for inclusion on rent statements. * Other duties as assigned.

* High school diploma required. * Some office related experience. * Able to be a self-starter and complete projects independently. * Must be customer focused and dedicated to meeting the expectations of the internal and external customers and always acts with the customer in mind. * Must bring to outstanding organizational skills and the ability to handle multiple tasks simultaneously while meeting deadlines. * Excellent communication skills with the ability to respond to common inquiries and complaints from clients/tenants. * Ability to handle situations, solve problems, and multi-task in a fast-paced environment * Must be able to follow standard filing procedures. * Proficient in Microsoft Word and Excel.