Executive Assistant

InterSystems

(Cambridge, Massachusetts)
Full Time
Job Posting Details
About InterSystems
InterSystems provides the information engines that power some of the world’s most important applications. In healthcare, finance, government, and other sectors where lives and livelihoods are at stake, InterSystems has been a strategic technology provider since 1978. InterSystems is a privately held company headquartered in Cambridge, Massachusetts (USA), with offices worldwide, and its software products are used daily by millions of people in more than 100 countries.
Summary
The Executive Assistant will provide a full range of administrative support and other responsibilities for their assigned VP. The employee must be highly professional, detail oriented, and exhibit strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
Responsibilities
* Manage the VP’s corporate calendar scheduling to include: * Creating appointments * Meetings * Travel Arrangement * Time off * Phone coverage (screen and route) * Maintain attendance tracking * Create and submit expense reports in a timely manner * Maintain VP specific contacts * Book travel arrangements and distribute itineraries * General document management (filing, faxing, scanning, printing…etc) * Spell and grammar check memos as requested * Maintain a variety of reports as directed * Sort and distribute mailings * Inform VP of staff life events (birth, marriage…etc) * Special administrative projects as requested * Report general office maintenance needs to Facilities (spills, lights out..etc)
Ideal Candidate
* Minimum 3 years related experience * Proven ability to work in a high volume, fast-paced environment * Ability to communicate effectively whether via verbal or written communications with all levels of the organization * Possess high level of organization skills, flexibility, and strong attention to detail * Good proofreading and grammatical skills * Ability to work under pressure * A highly reliable, personable, energetic, professional attitude; willingness to do whatever it takes to get the job done correctly and on time * Advanced knowledge of Word and Excel is required **Education and Training:** * Bachelor’s Degree preferred; Associates Degree

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