Executive Assistant for IP Transactions and Legal Affairs

Dolby creates surround sound, imaging, and voice technologies for cinemas, home theaters, PCs, mobile devices, games, and more.

We are looking for an administrative assistant to support the Legal IP Transactions & Legal Affairs team. The ideal candidate is resourceful and can work autonomously, take initiative and demonstrate excellent follow through. Reporting to the VP, IP Transactions & Legal Affairs, this a great opportunity for someone with strong administrative skills that wants to be a part of a global legal transactions team.

* Assists with administrative tasks related to internal and external meetings and operations, national and international travel, and communications with employees and customers around the world * Manages calendar, meetings, and events so that working days are efficiently organized. * Plan and provide support for Legal department all-hands meetings, department events and team summits, support department communications. Oversees logistical planning of events including lodging, entertainment, travel, and meeting coordination * Coordinates communications, agenda planning, logistics, meeting facilitation, and post session action items for management meetings * Creates presentations, organizational charts, project management tools, and other documents as needed * Prepares for team and department meetings with necessary data, information, logistics and resources * Processes expense reports, invoices and budget accruals * Manages Legal Department memberships and designations * Maintains filing repositories * Enters & verifies data in Dolby’s contractual databases, and assists with data clean-up and data integrity projects * Helps answer questions and guide business clients on the use of Dolby’s self-service NDA portal and similar tools * Assists with creation and maintenance of contractual training materials, business guideline/procedure documents and operational playbooks

* B.A. or B.S. required * Previous relevant experience as an Administrative Assistant in a fast-paced environment required; additional experience working in a transactional legal department preferred * High level of initiative, including the ability to identify potential process improvements * Working knowledge of Apttus CLM system and/or Salesforce is a significant plus * Ability to work with confidential information and exhibit a high degree of trustworthiness * Exhibits professionalism and composure in stressful situations and in meeting short deadlines * Good interpersonal and social skills to support a diverse and dynamic team * Comfortable with technology, and has the ability to learn new tools and systems on-the-fly * Must be articulate and possess excellent verbal and written communication skills * Strong proficiency in relevant technology including, Outlook, PowerPoint, Word and Excel. Experience with Apttus, Salesforce, and SharePoint preferred * Strong attention to detail; able to manage multiple-step procedures and handle frequent interruptions