Office Manager and Administrative Assistant

RetailMeNot is a leading digital savings destination connecting consumers with retailers, restaurants and brands, both online and in-store. The company enables consumers across the globe to find hundreds of thousands of digital offers to save money while they shop or dine out.

The Office Manager/Administrative Assistant will perform and oversee complex technical and office administrative duties in support of a fast-paced (yet fun) small office of 10-15 employees. Under minimal supervision and acting on own initiative and direction, the successful Office Manager/Administrative Assistant will perform a multitude of technical and office administrative duties for the Hoboken office, including supporting four vice presidents. The Office Manager/Administrative Assistant will handle details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. In addition, this individual must be able to work with and bring together cross-functional coordination between programs and departments in an innovative and value-driven manner.

* Responsible for running on-time appointments and meetings and changing schedules when necessary, often with little or no notice; * Analyze and anticipate the needs of the vice presidents and their teams. Must be able to foresee potential roadblocks and take proactive steps to foster smooth day-to-day operation of the department; * Understand organizational policies and procedures necessary to guarantee appropriate decision-making protocols are followed; * Manage all details of quarterly departmental and companywide offsite meetings, conferences and special seminars including “owning” all planning, budget management and staffing decisions; * Handle confidential information in a professional and discreet manner; * Process and maintain corporate and personal expenses for the vice presidents; * Schedule video conferences and initiate video conference calls (includes troubleshooting technical glitches if/when they occur); * Read & analyze incoming memos, submissions, and reports to determine their significance and plan their distribution; * Provide information in support of complex requests for department projects, programs, and/or events including research and record keeping; * Support development and modification of presentations; * Welcome new hires (ensure they are connected and have the tools they need); * Maintain office supplies; placing orders when necessary; * Work with Facilities and IT to ensure the Hoboken office is functioning smoothly and is a fun, up-to-date space; * Supervise cleaning and maintenance service providers; * Demonstrate the ability to act in a professional manner and maintain competency in a fast paced work environments; and * Other duties as assigned

* Bachelor’s degree preferred; * 4–6+ years of Administrative Assistant experience, preferably in the online media industry * Strong problem solving and analytical skills; * Familiarity with operating video conference equipment/LifeSize units * Self motivated and enjoys working in a fast paced and results-driven environment; and * Dynamic, high-energy, organized, and able to support cross-functional coordination in a fast pace environment and possess excellent judgment