Administrative Coordinator - Medical

Mary Kraft Staffing was founded in 1989 by Maryland native Mary Kraft and has since partnered with industry-leading healthcare, financial, commercial and service industry clients to increase productivity and drive cost savings through an array of flexible, cost-effective staffing and outsourced HR options.

Mary Kraft Staffing is partnering with a reputable Hospital in the Baltimore area to place an Administrative Coordinator in a Medical setting. This is a full time, temp to hire position. The administrative coordinator will support the organization’s management as requested. Given the nature of this position, we are looking for someone with a high level of professionalism and discretion. The candidate must have experience working in a medical setting.

• Provides administrative support to one or more individuals in a medical setting

• Resolves administrative issues and problems that arise throughout the course of the day in a medical setting

• Schedules all appointments, speaking engagements, events, etc. including scheduling priorities

• Ensures that leadership is fully prepared for meetings and appearances; including compiling and preparing materials, confirming meeting details and expectations

• Processes and prioritizes incoming mail and ensures mail is correctly processes and tracked in a timely manner

• Plans writes, edits, and manages distribution of letters, memoranda, and other communications

• Communicates regularly with individuals and groups across the organization and with external constituents

• Processes expenditures for payment, reconciles accounts, and monitors expenses within budgetary framework

• Attends meetings as needed to record and draft minutes

• SAP experience strongly preferred
• Must have experience coordinating travel arrangements

• 1-2 years’ experience working in a medical setting

• Three years previous administrative support is required

• Bachelor’s Degree is strongly preferred, or equivalent experience

• Excellent written and verbal communication is required

• High attention to detail is required