Assistant Property Manager

McCarthy Cook & Co. is a successful, privately held commercial real estate investor and manager with offices in San Francisco, Los Angeles, Orange County, San Diego and Phoenix. We are a passionate and collaborative team that invests in and manages creative office campuses and mixed-use developments.

Join the McCarthy Cook Team as an Assistant Property Manager working onsite managing a high rise office building located in Newport Beach. We are in search of the ideal teammate to join our team. This candidate player will possess strong communication skills, a “can-do” attitude, the ability to multi-task and manage deadlines, and ultimately be an all-around team player. Our ideal addition will possess a dynamic personality, who not only has business acumen, but also understands the importance of maintaining and nurturing our tenant relationships. If you encompass those qualities and you have two to three years of commercial office property management experience, this opportunity is for you! The Assistant Property Manager will also support McCarthy Cook’s Development and Construction team as needed.

* Responsible for lease administration activities including preparation, processing and maintenance of vendor purchase orders, invoices, preparation of contracts and agreements, certificate of insurance compliance for tenants & vendors, and maintenance of office files and documentation. * Respond positively to tenant requests, maintain and nurture effective ongoing tenant relationships and implement initiatives to promote the highest level of tenant satisfaction. * A go getter who is willing to take initiative to identify customer needs and provide services to meet or exceed customer expectations. Follow-up on completed work orders with tenants to ensure work was completed and tenants are satisfied. * Prepare and/or support bidding of building services and improvement projects. Support General Manager in the preparation and coordination of major bids, proposals, service contracts and tenant & building improvement construction projects. * Oversee waste management program, identify ways to increase recycling/composting and reduce waste stream. * Assist management team with preparation of monthly and quarterly reporting and annual budget. * Perform/prepare monthly and ongoing property inspection reports. * Support vendor relationships to ensure service expectations and contract obligations are met. * Provide support for IT issues, copier, fax and printers and assist with lobby desk coverage.

* Bachelor degree * Commercial property management experience would be a major plus. * General knowledge of building operations and management * Excellent verbal and written skills with demonstrated ability to communicate effectively in person and by telephone, email and other written correspondence * The ideal teammate is highly organized and detail oriented, able to multi-task, meet deadlines and work under pressure while maintaining a professional attitude * The ideal candidate will have excellent customer service skills, ability to effectively respond to sensitive issues, complex inquires or customer’s complaints, and do so with a smile! * Excellent computer aptitude and strong skills including Microsoft Office (Word, Outlook, Excel, & PowerPoint), Adobe Acrobat & MRI