Operations Administrator

IVY

(New York, New York)
Full Time
Job Posting Details
About IVY
IVY is poised to be the global 21st century version of a top University, with a decentralized lifelong member-base across 50 hub cities. We will disrupt the $4 trillion global education market as the leading platform mobilizing passionate individuals towards entrepreneurship, arts, social impact, policy, and wellness. The average IVY member is an influential high income millennial who is 31 years old. Our vision is to establish a lifelong membership spanning from adolescence to late adulthood.
Summary
We are looking for an exceptionally bright, multi-tasking and self-motivated Operations Administrator to directly support IVY TEAM. This role requires attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with C-level Executives. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action when necessary.
Responsibilities
As IVY's Operations Administrator you will be wearing many hats, working cross-functionally to create a productive, healthy, and fun work environment. We’re looking for a jack-of-all trades to take on the responsibilities below: * Gatekeeper: manage facilities, including maintenance, repair, cleaning services, access, and security * Event planner: organize and support office activities including lunch ‘n' learn sessions, monthly meetings, happy hours and celebratory occasions * Foodie: ordering catering, refreshments, and snacks for the entire team (and maybe even measure consumption metrics to see what people really love) * Shopper: manage inventory of office supplies and equipment (and comfortable saying no to people who want to buy a pet rhino for the office) * Mail manager: oversee shipping & handling of incoming and outgoing mail, shipments, and deliveries * Travel and expense agent: manage travel and expense platforms for internal employees and external visitors
Ideal Candidate
* 2+ years prior administrative experience * Strong organizational skills (color coders are welcome!) * Ability to manage multiple projects simultaneously * Time management * Excellent verbal and written communication skills * Attention to detail * Strong work ethic and self-starter * Ability to work in a startup environment * A bachelor’s degree is required

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