Operations Administrative Assistant

Hired by Matrix, Inc., a certified Women-owned Business Enterprise (WBE) is dedicated to providing the highest quality staffing services to our clients as their trusted business partner. This is achieved through the in-depth use and understanding of today’s emerging technologies and the commitment of a dedicated, highly motivated, staff. We use innovative, agile and social techniques to deliver the best value to our Clients.

* Uploading and Maintaining Projects and Contracts via Job Design/ BBI, includes change orders, releasing equipment, filing. * Certificates of Insurance. * Warranty Letters. * Handling customer/ contract disputes as needed. * Maintaining EC/GC Relationships, including quarterly visits. * Processing of all District Accounts Payable. * Create general office purchase orders and maintain tracking. * Includes Sub Contractor Maintenance. * Office Supplies. * Expenses and New Vendor Requests. * Sales Support. * District Sales Team Admin. * Project/ Forecast tracking. * Schedules. * Reception Duties. * Provide back-up in other departments during employee absences. * Perform other duties as directed and deemed necessary.

* Minimum 3 years’ experience in administrative assistant position. * Experience in extreme multi-tasking and prioritization a must. * Proficiency in MS Office Suite, Outlook, and Oracle based software + general PC knowledge. * Basic knowledge of accounting/bookkeeping. * Excellent written & verbal communication skills.