Operations Administrative Assistant

Hired by Matrix, Inc., a certified Women-owned Business Enterprise (WBE) is dedicated to providing the highest quality staffing services to our clients as their trusted business partner. This is achieved through the in-depth use and understanding of today’s emerging technologies and the commitment of a dedicated, highly motivated, staff. We use innovative, agile and social techniques to deliver the best value to our Clients.

• Uploading and Maintaining Projects and Contracts via Job Design/ BBI, includes change orders, releasing equipment, filing.
• Certificates of Insurance.
• Warranty Letters.
• Handling customer/ contract disputes as needed.
• Maintaining EC/GC Relationships, including quarterly visits.
• Processing of all District Accounts Payable.
• Create general office purchase orders and maintain tracking.
• Includes Sub Contractor Maintenance.
• Office Supplies.
• Expenses and New Vendor Requests.
• Sales Support.
• District Sales Team Admin.
• Project/ Forecast tracking.
• Schedules.
• Reception Duties.
• Provide back-up in other departments during employee absences.
• Perform other duties as directed and deemed necessary.

• Minimum 3 years’ experience in administrative assistant position.
• Experience in extreme multi-tasking and prioritization a must.
• Proficiency in MS Office Suite, Outlook, and Oracle based software + general PC knowledge.
• Basic knowledge of accounting/bookkeeping.
• Excellent written & verbal communication skills.