Executive Assistant

Caissa, LLC is a fast-growing technology firm providing cutting edge risk management, quantitative analytics and portfolio management services to the asset owners of the world via a web-based platform. Our clients represent over $1.7T in assets and include endowments, foundations, public and private pension funds, sovereign wealth funds. These institutions have critical missions, whether that be funding tuitions, retiree benefits, or programs for disadvantaged communities.

We are seeking a bright, articulate, and extremely organized person that will be instrumental in supporting the President and Chief Executive Officer of Caissa. This is a highly visible position with the opportunity to contribute significantly and grow professionally within a quickly growing company. You must be comfortable (and ideally excited!) working in a fast-paced, high pressure environment and approach tasks with a sense of urgency.

* Coordinate calendars, scheduling of meetings and calls * Prepare for meetings by confirming attendees, coordinating with vendors when catering is necessary * Arrange travel and prepare itineraries, including transportation and hotels * Implement new tools and technology to improve administrative efficiencies * Assist with operational support, such as posting new jobs, researching office space in new Caissa locations, onboarding new employees with our payroll system * Document and record notes in meetings * Act as office manager ensuring all Caissa offices are properly equipped with supplies necessary * Help organize contact information and keep the CRM updated with this information * Assist with mailings, such as sending out critical material via FedEx * Maintain office visitor list for two primary offices * Be flexible in assisting in any responsibilities the team may require * Maintain professionalism and composure even amidst much activity * Answer phone calls and take detailed messages

* BA/BS with strong academic record * Ideally 2+ years of experience working with senior executives at a rapidly growing company * Proficiency in Microsoft Office * Very high standards of integrity and ability to maintain confidentiality * Exceptionally detail oriented * Strong project management skills * Excellent at multi-tasking * Self-motivated and extremely resourceful * Ability to work in a fast-paced, high pressure environment * Understanding of basic office equipment, like copiers, fax machines, etc.