Executive Assistant III

The Yahoo Mail mobile team owns and operates two of the most popular apps in the world, for millions of people daily. The apps are vital to the company's success and are relied upon by people for critical tasks every day. We take our responsibility very seriously and work together to focus on user needs first, which drives the success of our products. We pride ourselves on high quality and setting engineering and product standards in the industry.

Executive Assistant roles at Yahoo are a combination of administrative assistant (that takes up 60 to 80% of the time) and project management responsibilities. This role is critical to the success of the teams they support. You are enthusiastic, collaborative and willing to take on new and diverse projects. Additionally, you are really well organized with exceptional ability to effectively multi-task, prioritize, and communicate effectively both in written and verbal form.

* Schedule and manage demanding calendars * Interact frequently and successfully with senior executives and other executive assistants across Yahoo on various matters * Arrange and coordinate complex travel schedules, accommodations, and all trip logistics * Coordinate, arrange, and run logistics for staff meetings and a variety of other Yahoo meetings, including preparing meeting materials ahead of time * Compile special reports, letters, and memos using various software tools, including Word, Excel, and PowerPoint * Handle and maintain highly confidential and sensitive information

* Bachelor’s degree, or equivalent experience; 4+ years of experience in project management and high level, complex executive administration including managing conflicting situations and managing upward * Strategic thinking mindset with business acumen; demonstrated passion for continuous learning and improvement * Excellent verbal and written communication skills—involving high-level communications with internal and external contacts; ability to listen, simplify details and influence others * Exceptional ability of organizing and multi-tasking; attention to detail and excellent follow-through * Demonstrated ability to take initiative, anticipate needs and exercise independent and sound judgment * Expertise with Microsoft Office: Word, Excel, PowerPoint; Google Suite: Gmail, G-Cal, Google Docs and Drive; Knowledge of Expensify and Concur a bonus