Senior Administrative Assistant

The TJX Companies, Inc. is the leading off-price retailer of apparel and home fashions in the U.S. and worldwide, ranking No. 89 in the 2016 Fortune 500 listings, with $30.9 billion in revenues in 2015*, more than 3,600 stores in 9 countries, 3 e-commerce sites, and approximately 216,000 Associates.

Provides advanced administrative support to the VP and AVP of Planning and Allocation for one of our divisions. Requiring a broad and comprehensive knowledge of company policies, procedures and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external customers on a variety of issues which require tact and diplomacy. May provide functional guidance and training to other associates within the Division.

• Schedules appointments and maintains the calendars for the VP and AVP.
• Coordinate travel itineraries and process expenses.
• Responds to questions and requests and researches information. Interfaces with a variety of associates on issues which are complex or of a confidential nature. Involves appropriate associates from other departments or divisions to resolve issues. May provide functional guidance and training to other associates within Division.
• Assist in planning team events, including ordering catering services.
• Maintains payroll spreadsheet to track vacation/sick time for management team.
• Analyses operating practices and creates/revises systems and procedures as necessary. Organizes and maintains office filing system, record keeping systems, office layout and budgetary and personnel requirements.
• Compiles, summarizes and analyzes data. Plans and creates various routine and complex reports.
• Oversees and monitors administrative projects. Performs other duties as required or directed.

• 5+ years related experience in a large corporate environment.
• Strong PC skills and experience with company standard software packages.
• Superior communication and interpersonal skills with proven organizational and administrative.
• Must thrive in a very busy atmosphere and be able to multi-task.
• Change management skills and flexibility.
• Ability to focus and get the job done while avoiding distractions
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical.
• Strong ability to collaborate with and cover other Administrative Assistants