Executive Administrative Assistant

SAG-AFTRA represents approximately 160,000 actors, announcers, broadcast journalists, dancers, DJs, news writers, news editors, program hosts, puppeteers, recording artists, singers, stunt performers, voiceover artists and other media professionals. SAG-AFTRA members are the faces and voices that entertain and inform America and the world.

Provides administrative support that includes meeting event planning and support, facilitation of department projects, phones, records management, various correspondences and other departmental duties.

* Meeting event scheduling, planning, and support for large groups in person or by video conference (draft meeting notices, set location, room set-up, participant and traveler lists, food, materials, etc.) * Distribute meeting notices, press releases, messages and meeting materials (email, fax & mail) * Maintain department files, lists, documents, and confidential meeting records. * Maintain Governance Executive Director’s calendar and schedule. * Maintain the Union’s Master Calendar and support conference room bookings. * Prepare, distribute and archive correspondence. * Manage and distribute mail and phone calls. * Also provides administrative support as needed to the Director of Governance. * Coordinate travel arrangements and prepare expense reports. * Responsible for preparing invoices for review and payment. * Order and maintain supplies for the department; coordinate repairs/replacement of equipment. * Maintain a general knowledge of policies and procedures used in the department. * Meeting support requires a commitment of overtime (some evenings and weekends) or as SAG-AFTRA determines necessary to meet its business needs. * Performs other duties as assigned or as the situation dictates.

* Able to communicate effectively in English, both orally and in writing. * Able to use PC applications. * Detail oriented. * Able to organize and coordinate multiple tasks under daily deadlines. * Able to work under pressure. * Diplomacy and discretion (confidentiality). * Superlative interpersonal skills: high degree of patience and tact, and able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds both internally and externally. * Hold yourself and others accountable for a high level of performance and integrity. * Able to prioritize tasks and follow-up with little or no supervision. * Able to be courteous and responsive to all member inquiries. * Have an understanding and awareness of worker rights impacting SAG-AFTRA members. * Must be able to work in a challenging environment where constructive feedback from others is encouraged. * Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA’s sole discretion. * Must be available and willing to work overtime per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs (schedule flexibility) * Must be available to work and willing to travel to offsite locations with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs. * Administrative training and/or an equivalent combination of education and experience. * Previous executive support experience. * College degree or College courses a plus.