A/P Coordinator

At Republic Services, we are passionate about what we do because we are passionate about you – our customer. Every day, we strive to make your world and our planet better. We are committed to providing reliable and responsible recycling and waste disposal services to you because we know our efforts have a direct impact on your homes, your communities, and your businesses.

With general supervision, this role coordinates accounts payable transactions and related activities, including but not limited to invoices and invoice reconciliations, purchase orders and credit memos in a manner that ensures timely and accurate payments and records for an assigned Business Unit.

• Enters paper invoices into electronic procurement and invoicing system (ePro) and ERP system (Lawson) in accordance with Corporate Accounts Payable guidelines. • Creates Purchase Orders as assigned and runs receiving daily, as needed. • Researches and resolves assigned exceptions identified during the invoice reconciliation (IR) process; reconciles IRs accordingly. • Identifies error trends, researches the root cause for errors and works with others in the Business Unit (BU) to implement preventative solutions. • Reviews and updates IRs for correct General Ledger Account coding, sales tax assessment and special handling needs, as required. • Using recommended tools, including Quick Reference Guides, reports, and various checklists, proactively manages all IRs in various queues and statuses and reconciles according to guidelines; follows up on invoices in reconciling status with the appropriate reconciler; actively follows up on invoices in approving status, ensuring they are approved posted to Lawson on a timely basis; follows up on rejected invoices to ensure a replacement invoice is received and processed; and monitors invoices in “Failed” status and posts directly to Lawson, as needed. • Responsible for the completion and submission of all Accounts Payable forms to the corporate office including: Vendor Add eForm, Vendor Maintenance forms, Manual/ Expedite Check Requests, Voids and Stop Payments, etc. • Utilizes ePro report tools to ensure receipt accruals are properly stated. • Keeps current on the Business Unit’s suppliers that offer cash discounts and places priority on processing, reconciling and approving those invoices to optimize cash flow. • Coordinates vendor payment inquiries with the corporate office to build and maintain good relations with the vendors. • Reviews information on lost discounts and applies information learned to maximize discount capture rate for the business unit. • Verifies each Purchase Cardholder has submitted their monthly statement and all supporting receipts and that the requester is utilizing Purchase Orders, when required. • May provide clerical, administrative and operational support by performing other functions, including but not limited to accounting support, operations, customer service and receptionist duties. • Performs other job-related duties as assigned. The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the company.

PREFERRED QUALIFICATIONS: • A thorough knowledge and understanding of purchasing and accounts payable processes. • Previous experience with Lawson and Ariba (or another electronic procure–to–pay system). • Relevant coursework completed towards related Associates’ degree program. MINIMUM QUALIFICATIONS: • High school diploma or G.E.D. certification. • Two years’ related experience in an office environment that includes data entry, analysis and reconciliation of accounting-related records. OTHER KNOWLEDGE, SKILLS & ABILITIES: • MS Excel skills at an intermediate level. • Demonstrated ability to follow standard operating procedures and instructions to complete tasks in a timely and accurate manner in accordance w/Company guidelines and best practices. • The ability to effectively interact and communicate with division managers, co-workers and vendors in a professional manner. • The ability to identify problem areas and perform root cause analysis and reconciliation of accounting-related records. • Must be able to demonstrate initiative to thoughtfully research and follow up on non-standard situations to ensure compliance with Company policies and procedures. • Good math aptitude and the ability to work accurately with numbers are essential. • Upon hire, employee will be expected to successfully complete Republic’s ePro Certification program for the Accounts Payable role.