Leasing and Construction Coordinator

CIM Group® is a premier full service urban real estate and infrastructure fund manager with approximately $20.5 billion of assets under management. Since its founding in 1994, CIM has been a process- and research-driven investor that mitigates risk through the fundamental analysis of the long-term drivers in communities.

**Position Purpose:** Provides administrative support to both the Leasing and Construction functions for H&H and the Strand. **Job Responsibilities:** **Leasing** * Process monthly expense reimbursements for leasing staff. * Update and process Leasing Activity Report on a weekly basis. * Organize weekly leasing meeting. * Process payment with POs for all ARC invoices. * Provide LODs to leasing staff as requested. * Provide necessary assistance to VP-Leasing for budget preparation by coordinating collection of data, timely turnaround and follow-up to meet required deadline and storage and maintenance of final budget for leasing function. * Gather commission invoices and submit to Accounting for timely payment. * Update and maintain all tenant files including correspondence files. * File all LOIs, lease briefs and approval memos on a timely basis. * Handle daily mail; sort, distribute and mail outs * Copy, scan and route newly executed leases and amendments into Knowledge Tree * Copy and distribute lease packets and plans as requested. * Obtain appropriate insurance certificates for construction and/or new tenants including timely renewal of certificates as required. **Construction** * Process invoices into Nexus for Construction/Development; utilizing appropriate related contract, job and cost codes * File and maintain all construction related documentation * Gather and verify closeout paperwork against lease, complete paperwork and validate deductions; submit documentation requests for approval to reimburse TA. * Process construction deposits, including verification of paperwork and deductions. * Receive and date stamp tenant plans for LL review. Verify plan review letters, make necessary corrections and send out with plan copy to all involved; designer, architect & tenant in a timely manner. * Track plans ordered, received and distributed for potential leasing deals. * Verify landlord work for IBAs for approval and submit to Accounting for payment. * Coordinate with barricade vendor to get barricades installed & removed and invoices paid; coordinate with tenant(s) to get graphics installed on barricades during construction phase

* High School diploma required, Bachelor’s degree preferred * 3 to 5 years' experience working in an administrative support position in retail and/or commercial real estate industry. * Expert knowledge and demonstrated proficiency with PowerPoint, Outlook, Excel, Word and Photo Shop. * Experience with Nexus or similar A/P software * Experience with Knowledge Tree or other document storage software.