Administrative Assistant

CIM Group® is a premier full service urban real estate and infrastructure fund manager with approximately $20.5 billion of assets under management. Since its founding in 1994, CIM has been a process- and research-driven investor that mitigates risk through the fundamental analysis of the long-term drivers in communities.

Leasing

• Process monthly expense reimbursements for leasing staff.
• Update and process Leasing Activity Report on a weekly basis.
• Organize weekly leasing meeting.
• Provide LODs to leasing staff as requested.
• Provide necessary assistance for budget preparation
• Gather commission invoices and submit to Accounting for timely payment.
• Update and maintain all tenant files including correspondence files.
• File all LOIs, lease briefs and approval memos on a timely basis.
• Copy and distribute lease packets and plans as requested.
• Obtain appropriate insurance certificates for construction and/or new tenants including timely renewal of certificates as required.

Construction

• Process invoices into Nexus for Construction/Development; utilizing appropriate related contract, job and cost codes
• File and maintain all construction related documentation
• Gather and verify closeout paperwork against lease, complete paperwork and validate deductions; submit documentation requests for approval to reimburse TA.
• Process construction deposits, including verification of paperwork and deductions.
• Receive and date stamp tenant plans for LL review. Verify plan review letters, make necessary corrections and send out with plan copy to all involved; designer, architect & tenant in a timely manner.
• Track plans ordered, received and distributed for potential leasing deals.
• Coordinate with barricade vendor to get barricades installed &/or removed and invoices paid; coordinate with tenant(s) to get graphics installed on barricades during construction phase.

• High School diploma required, Bachelor’s degree preferred
• 3 to 5 years' experience working in an administrative support position in retail and/or commercial real estate industry.
• Expert knowledge and demonstrated proficiency with Microsoft Office with emphasis on Outlook and Excel.
• Experience with Sharepoint or other document storage software.