Administrative Assistant

Xilinx is the world’s leading provider of All Programmable FPGAs, SoCs, MPSoCs and 3D ICs, enabling the next generation of smarter, connected, and differentiated systems and networks. Driven by the industry-wide shifts towards Cloud Computing, SDN/NFV, Video Everywhere, Embedded Vision, Industrial IoT, and 5G Wireless, Xilinx innovations enable these applications that are both, software defined, yet hardware optimized.

We are looking for a dynamic, energetic Administrative Assistant to provide support to our Corporate Strategy & Marketing team. Located in San Jose, the position is in a global, industry leading, world class marketing organization. We’re looking for a candidate who has the ability to work productively in a fast-paced, rapidly changing environment; being flexible and efficient with multiple job requirements/tasks in an interrupt driven environment. The candidate should also be able to maintain poise and be dependable when working under pressure.

- Administrative support to multiple Directors and their associated teams to include calendaring, travel, document creation, expense reporting, meeting management, etc. - Coordinate and track organization’s budget, travel, training, etc. - Manage group SharePoint sites - Support CSM Executive Administrator for all organization functional events (group meetings, offsite meetings, celebrations, etc.), facilitating communication with in-house and external contacts to ensure success - Proactively seek and implement productivity enhancements for staff and organization - Deliver to challenging schedules and maintain confidentiality of information - Manage special projects as assigned

- 5+ years administrative experience in a professional office environment of a mid to large-size company is preferred - Strong organizational skills, detail-oriented, ability to multitask and prioritize projects in a timely manner while working under pressure - Effective written and verbal communication skills with coworkers, clients and customers at all levels. - Excellent partnering skills - Proven mastery of Microsoft Office applications including Outlook, Word, PowerPoint, Excel, and SharePoint - Oracle experience a plus - Experience in using the web as a daily communication and research tool - Interested and competent in using technology to improve work efficiency