Special Assistant II

CACI provides information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers.

Positions at this level are expected to interact with high-ranking officials both within and throughout the Intelligence Community, Congress, the White House, and the private sector. Intrinsic to the Special Assistant’s work is knowledge of the client, the Intelligence Community, and other government agencies. Incumbents may provide general supervision and guidance to junior secretaries.

- Serves as the primary liaison between the designated SE and other Senior Executive managers, other managers, and staff. - Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned SE, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the client, Congress, other Intelligence Community organizations, and the private sector. - Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operations. -Performs a comprehensive range of direct executive office support for a designated Senior Executive. - Maintains a schedule of appointments that involves determining the importance of the issues for each meeting and following protocol procedures for contacting principals. - Anticipates and researches topics that are of interest to the SE and prepares background books and/or talking points papers, as needed. - Monitors and coordinates systemic impacts of e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines. - Assists and relieves the assigned SE of a variety of complex executive office support functions involving contact and exposure to highly critical, sensitive, and confidential information. - Drafts and prepares non-routine letters, memos, documents, and various reports requiring comprehensive knowledge of methods, policies, regulations, procedures, and organization for the SE’s signature. - Answers phones; places, screens, and refers calls to appropriate resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns. - Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed. - Researches and prepares background information and/or talking points papers, as needed on the meeting attendees and/or topics of interest for the meeting. - Disseminates the executive’s schedule to appropriate staff and acts as liaison between the Senior Executive and others. - Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from a variety of sources. - Summarizes lengthy correspondence, highlighting key issues, topics or sentences; follows up to ensure proper and timely action taken as needed. - Develops and maintains accurate records and files management systems. - Makes appointments, travel arrangements, and itineraries; assembles or ensures that packets of information or briefing materials are prepared. Accurately prepares expense statements. Assists and informs SE of problems that arise during absences. - Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects. May assist in preparation of the office budget related to these items.

**Required Qualifications:** - Requires an active TS/SCI clearance with polygraph. - Typically requires a Bachelor’s degree or equivalent, and two to four years of related experience - Must have at least 3 years of customer systems experience to include Microsoft Outlook - Must be able to handle high volume calendaring - Must have exceptional customer service skills and use sound judgement - Ability to obtain extensive knowledge of the client, the Intelligence Community, and other government agencies and their inter-relationships. - Ability to obtain extensive knowledge of the client and Intelligence Community regulations, policies, and unique authorities. - Extensive knowledge of protocol, precedence, organizational rules, regulations, and policies. - Excellent oral and written communication skills sufficient to compose and deliver responses to customers’ routine to highly complex questions in a clear and concise manner. - Excellent customer service skills, demonstrated by anticipating and responding to the assigned SE’s and other Senior Executive managers, managers, and staff. - Extensive knowledge of current computer applications, internal transactional applications, and the Internet. - Extensive knowledge of correct English usage, spelling, punctuation, and proofreading skills. - Extensive knowledge of filing and records management systems and practices. - Ability to obtain extensive knowledge of assigned Office or Directorate procedures and policies. - Considerable knowledge of quality assurance procedures to ensure data integrity and timeliness of the data. - Ability to obtain working knowledge of component operations sufficient to anticipate administrative support plans in coordination with component management and assigned executive suite. - Strong interpersonal skills, demonstrated by developing working relationships and networks with division/component managers, staff, external resources, and colleagues. - Ability to be discreet and maintain confidentiality within the office. - Ability to lead and mentor staff through example. - Ability to develop creative approaches and alternatives to the resolution of issues and problems. - Ability to interact with people who have different values, cultures, or backgrounds. - Ability to work independently at a brisk pace, make urgent judgment decisions, and to take the correct action. - Ability to adapt to a rapidly changing work requirements and priorities, maintaining flexibility and versatility. - Ability to represent the Senior Executive(s) to both internal and external customers. - Ability to review several diverse reference sources and select and synthesize data for reports and other forms of correspondence. - Ability to work a flexible schedule determined by work assignments that may require overtime or extended hours. **Desired Skills:** * Exceptional interpersonal skills * Ability to manage workload in a dynamic environment * Provide administrative support to government and contractor personnel.