Department Assitant

PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered

The Department Assistant provides management and program analysis primarily for the Defense Threat Reduction Agency (DTRA), Department of Defense (DoD) Red Team (J10MAR) and then to the Director, Mission Assurance Assessments Department in support of a wide range of DoD Antiterrorism (AT), Force Protection (FP), and Mission Assurance (MA) programs and responsibilities. As such, the Department Assistant performs a wide variety of common administrative functions, such as managing, preparing, editing, and distributing assigned tasking and correspondence, mail distribution, filing, report control, record management, customer service, and other related administrative functions. The Department Assistant plans and carries out projects to review organization operation, and identifies, analyzes, and recommends actions to improve personnel maintenance, training, safety, and administrative operations.

* Apply a wide range of qualitative and quantitative methods for the assessment and improvement in priority of the DoD Red Team Office and Mission Assurance Department missions and operating procedures. * Serves as a back-up for the Mission Assurance Executive Assistant. * Provide direct programmatic support to contract program management for day to day administrative activities of the DoD Red Team. * Create and produce reports and queries from Agency systems. Systems include Defense Travel System (DTS) and Enterprise Information System (EIS). * Prepare submissions for Agency Director level review, as required. Develops and edits presentations for Department program management reviews. * Serves as one of the Department’s Defense Travel System Administrators. * Coordinate intelligence briefings through the Department’s Intelligence Analyst for teams traveling into high threat areas. * Function as the DoD Red Team Office tasking suspense and quality control monitor for documents prepared within the Department and ensures correspondence is prepared in accordance with Agency or tasking requirements. * Represents the DoD Red Team Office as a member of the Department’s Mission Support Section and Admin Meetings. * Serve as one of the Department's subject matter experts on passports and VISAs. Assists Department personnel in processing VISA and passport requirements. * Assist with the execution, monitoring, and quality control of operational and administrative matters related to Mission Assurance Department, identifies priority topics and issues, and makes informed recommendations to ensure performance goals and efficiencies are met. * Work with the Division/Office Chiefs and the Deputy Department Chief to ensure that Department management and administrative activities are executed smoothly, efficiently, and on-time. * Review internal administrative processes and coordinates with Department leadership to recommend solutions to internal administrative problems and adapts and/or recommends development and/or revision of administrative policies, procedures and processes in order to improve administrative efficiency.

* Possess an understanding of the daily administrative functions of a large organization. * Familiar with editing, preparation and distributing correspondence, mail, filing, report control. * Familiar with records management. * Familiar with customer service * TS/SCI Security clearance