**Legal Office Support (35%)**
* Receives and responds to all types of inquiries, relays messages, processes walk-ins and retrieves files upon request.
* Composes letters independently or at the direction of an attorney or paralegal.
* Manages attorneys' calendars, including court and other file-related appearances, appointments, internal and external meetings. Schedules and coordinates tasks for attorneys, paralegals and themselves for future file-related activities and monitors the progress of those activities.
* Performs mail handling and distribution functions. Screens and responds to incoming mail to relay and clarify information, coordinate attorney and paralegal activities, and otherwise facilitate file handling.
* Transcribes correspondence, legal pleadings and arbitration documents, legal briefs, affidavits, discovery documents, recorded statements, investigation reports, form letters, rough drafts, special project letters and agendas.
* Works with attorneys and paralegals to ensure delivery of documents, evidentiary exhibits, and other items to courts, opposing counsel, experts and others.
* Performs necessary department filing and file maintenance functions. Performs all the functions necessary to physically close a file including the boxing and shipping files for storage.
**Trial Support (30%)**
* Assembles, organizes, catalogs, and maintains medical records, employment records, and other exhibits needed in the defense of the file.
* Contacts and schedules opposing counsel, witnesses, experts, court reporters, clients, and others necessary for the coordination of investigation, discovery, depositions, meetings, independent medical examinations and trials.
* Ensures delivery of documents, evidentiary exhibits, and other items to courts, opposing counsel, experts, and others.
* Reviews and summarizes documentary material including depositions, hearing or trial transcripts, medical records, other exhibits or records; prepares indexes, chronologies, catalogs, and lists; and prepares or assists in the preparation of demonstrative evidence for trial.
* Completes documents such as subpoenas and authorizations, composes appropriate correspondence for transmission of documents, confirms scheduled matters, tracks and ensures compliance with discovery demands and other requests for information.
**Technical Activities (20%)**
* Maintains case management system entries for all required fields.
* Creates templates to be used in case management system.
* Performs administrative duties for case management system. Serves as liaison to I/S regarding computer related issues and advises users of any updates concerning the case management system.
* Organizes file materials into appropriate categories.
* Uses electronic legal database and case management system to answer general questions from attorneys, agents, etc.
**Administration (10%)**
* Performs document assembly activities.
* Performs backup functions for Legal Services Manager when he/she is unavailable.
* Assists in answering job related questions.
* Assists in training of unit employees.
* Performs payment and credit functions on files.
**Information Management (5%)**
* Effectively uses case and expense management systems required for creation, maintenance and disposition of files or other matters in the Legal Department.
* Follows and complies with business process and procedures.