Executive Assistant for Bioverativ

Biogen (NASDAQ: BIIB) is a biotechnology leader that discovers, develops and delivers innovative therapies to improve the lives of patients with neurodegenerative diseases, hematologic conditions and autoimmune diseases. Patients worldwide benefit every day from our medicines for multiple sclerosis (MS) and hemophilia.

We are looking for a dynamic and self-motivated Executive Assistant to provide executive administrative support to the Vice President of Technical Operations. The right candidate must be flexible, organized, proactive, collaborative, and calm under pressure. Excellent communication, inter-personal and collaboration skills are essential for this role due to interactions with senior members of the organization and with key external partners and suppliers. Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact. Demonstrated experience in execution and accountability for project coordination and, or management. This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with an ability to appropriately handle sensitive and confidential information. Must enjoy a “start-up” atmosphere and be flexible, show initiative, good judgment and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables. Familiarity with biotechnology / pharmaceutical industry a plus.

* Provide general administrative support, to include: calendar and meeting management, coordination of leadership team meetings - set agendas, attend, capture meeting minutes, and follow through on action items. * Assist in the preparation of documents and logistics for senior leadership meetings. * Maintain working knowledge of relevant Bioverativ policies and procedures and provide information in this regard as required. * Manage expense reporting by preparing and submitting expense reports, often including complex international travel related transactions. * Provide finance and budget support through tracking of overall Technical Operations spend, collaborating with finance to manage annual budget submissions, appropriate variance reporting, and ongoing forecasting, submitting requests for purchase orders, and tracking invoices through the payment process. * Create and maintain organizational charts, support staff recruiting and rapid onboard of new hires, temporary staff and contractor support. * Assist in preparation of business review materials and other key presentation requirements for internal and external meetings. * Track and coordinate departmental initiatives and projects by driving action cycles and timelines as appropriate. * Support departmental and facility related communications, in and outside of normal office hours, as needed. * Business travel arrangement including Agency meeting coordination and planning as required. Proactively troubleshoot and address travel conflicts. Additionally, generate detailed itineraries, including arranging for the use of visitor offices and coordinating office support needs in satellite locations. * Coordination and logistics support of meetings and events, both on and off-site.

* Prior experience supporting senior management, preferably in the biopharma industry. * Excellent inter-personal, verbal and writing skills, energy and enthusiasm with a positive outlook required. * Exceptional organizational skills with a demonstrated ability to work in an accurate and detailed manner. * Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast-paced environment. * Experience planning complex meetings desired. * Possess a high-level of proficiency with Microsoft Office, PowerPoint, Excel and Visio experience required. * Ability to exercise sound judgment and determine priorities. Proactively anticipate and identify issues and propose solutions or takes steps to resolve. * Demonstrated experience problem-solving and maintaining a proactive and diplomatic demeanor in a complex, ambiguous situations. * Demonstrated ability to use discretion and manage sensitive and confidential information.