Administrative Assistant

International Paper (India) Private Limited is a leading manufacturer of pulp and paper products and caters to both domestic and foreign markets. International Paper (India) Private Limited produces writing, printing and copier papers at its two manufacturing units in Andhra Pradesh, which have a total paper production capacity of 240,000 metric tons per year.

This role exists to provide administrative support to multiple Senior Managers within IT Application Services, other IT Application Services managers and entire IT Application Services team as needed.

* Manages office operations including scheduling, creating and maintaining calendars; handling correspondence, travel arrangements and meetings. * Prepares reports and presentations. * Manages filing of key source documents. * Maintains distribution lists for various IT groups. * Coordinates the distribution of general communications to the IT organization. * Handles travel and entertainment expense account processing and other budget related assignments. * Coordinates meetings, special events and employee recognition activities. * Support IT Application Services annual budget process. * Backs up all functions supported by other IT Application Services administrative assistants.

**Qualifications** * Must be able to maintain strict confidentiality regarding all matters. * Attention to detail is essential. * High school degree is required; College degree or additional education is a plus. * Excellent PC skills including Microsoft Office, Lotus Notes, Power Point, Excel & Word; internet. * Basic skills in Visio and Access. * Excellent organizational skills and ability to prioritize workload. * Must be a team player and demonstrate a willingness to be flexible to meet changing business demands. * Excellent interpersonal skills in order to foster and maintain a positive and professional image of the department. * Must have excellent written and verbal communications skills; able to interact effectively and courteously with all levels of managers, employees, and consultants. * Minimum 5 years of experience in professional support and/or other experience within International Paper. Successful candidate must possess a positive attitude, ability to exercise good judgment, and the willingness to ask pertinent questions. * Excellent time management, organization and prioritization skills required. * Excellent relationship, personal savvy required. **Competencies:** * Ability to learn * Approachability * Strong customer service * Organization * Self-starting * Patience