Executive Assistant

American International Group, Inc. (AIG) is a leading global insurance organization serving customers in more than 100 countries and jurisdictions. AIG companies serve commercial, institutional, and individual customers through one of the most extensive worldwide property-casualty networks of any insurer. In addition, AIG companies are leading providers of life insurance and retirement services in the United States.

In this challenging and dynamic role as Executive Assistant, you will have the opportunity to support the Senior Vice President and General Counsel and a team of lawyers and paralegals in the AIG Legal Department who manage the day-to-day legal needs of SunAmerica Asset Management, LLC (or SAAMCo) and the mutual fund business.

* Time Management: Manage schedules, anticipate obstacles and respond to constant change with respect to daily needs of busy executives. * Calendar Management: Maintain individual and department-wide calendars and plan and schedule meetings and teleconferences, including revising, finalizing and distributing meeting materials as well as confirming logistics, across multiple times zones and locations. * Travel arrangements; Make travel arrangements including transportation, lodging, ground transport, meals, etc. Anticipate and plan for needs of traveling executives, timely process expense reimbursements and ensure payment, and other related activities through Concur. * Production of Documents:, Draft, edit and/or print out correspondence, reports, Power Point presentations, Excel spreadsheets and various documents requiring advanced Microsoft Office capabilities including redlining. * Office Management: Answer phones, handle traditional and electronic mail, stock, monitor and order supplies check requests, printing, scanning, and facsimile requests. Coordinate department-wide meetings and social events. * Law Firm and Related Billing Management: Manage the intake and processing of law firm and other invoices, including tracking and posting electronically of such records. Handle processing through Team Connect Legal Billing system. * Subscription Updates: Update legal periodicals in Legal library. * Client Service: Respond to inquiries from clients and vendors, as well as other AIG affiliates, outside law firms, field offices, trade and professional organizations, and regulators. * Records Management: Maintain department files, including correspondence with auditors and others, regulatory binders and records relating to subscriptions, using hard copy filing systems and matter management databases. Assist lawyers with administrative tasks and document management in connection with SEC and other regulatory exams and inquiries. * Organizational Agility: Develop proficiency at navigating the organization by learning and mastering internal systems, protocols and culture. Promote a collaborative and positive work environment by demonstrating professionalism, optimism and integrity.

* 5+ years of administrative experience performing assistant support duties in a large high-volume corporate environment or law firm, with at least 3 years performing high level executive support. * B.A. or B.S. preferred. * Highly detailed orientation with the ability to succeed in a fast-paced and high energy environment while managing to shifting deadlines and priorities * Excellent verbal and written communication skills and ability to interact with senior management. * Ability to work independently, take initiative and anticipates needs, while also working effectively as part of a team. * Strong capability to carry out tasks with a high level of ownership and accountability, judgment and follow through. * Ability to network throughout AIG to execute tasks. * Sound judgment discretion and integrity. * Highly proficient in Microsoft Office applications: Outlook, Word, Excel, VISIO, and PowerPoint and Access. * Ability to work overtime during unanticipated and anticipated peak work periods.