- Prepare all written materials including correspondence, visual presentation materials, distributing copies and attachments in an accurate and timely manner.
- Independently composes correspondence of varying complexity requiring detailed knowledge of departmental business, specialized vocabulary, and/or technical terminology. Distributes correspondence and materials as needed for meetings and presentations.
- Schedules appointments for directors and other principals, briefing on items for consolidation.
- Coordinates on and off site meetings, presentations, and conferences, includes travel as needed, developing agenda, taking meeting notes, and processing summary of proceedings.
- Travel management for the directors, department personnel including travel visas, logistics and accounting.
- Screening any incoming correspondence and use judgment to route new information or to alert principal to necessary immediate action.
- Performs administrative details such as database management, tracking and monitoring budgets and resolving discrepancies, monitoring disbursements, preparing periodic reports, screening telephone calls, processing paper mail, and procuring supplies and/or services to ensure normal flow of office activities
- Identify issues, establish priorities, and respond to support needs.
- Acts independently to administer and communicate corporate policies and procedures, handling uncommon situations through interpretations of office guidelines and administrative practices.
- Effectively utilizes network of appropriate contacts to resolve problems and facilitate appropriate decisions such as those regarding reorganizations, divestitures and litigation.
- Responsible for communication between management and their direct reports on critical issues impacting daily business operations, communicating requests and instructions when necessary.
- Serves as resource person, providing interpretation and individual application for standard departmental/divisional policies, procedures, guidelines, and practices, influencing adherence to and enforcement of policies.
- Suggests and implements improvements to office and departmental procedures, methods and quality goals.
- Maintains highly sensitive and confidential information.
- Assumes leadership for, and trains, newly hired support staff.
- Administers division/corporate programs and initiates/coordinates related meetings, implements action steps, reports progress, and conducts follow-up as needed.