Accounts Payable Specialist

Smartsheet is the world’s leading SaaS platform for managing and automating collaborative work. Over 90,000 companies, and millions of information workers, trust Smartsheet to help them accelerate business execution and address the volume and velocity of today’s collaborative work. Smartsheet is used by over 50% of the Fortune 500 and maintains rich data integrations with mission-critical applications from Microsoft, Google, Salesforce, Atlassian, and many others.

Smartsheet is looking to find an Accounts Payable Specialist to join our growing Accounting Team. In this role, the selected candidate will provide accounts payable support for Smartsheet, an increasingly complex, high-growth SaaS company with expanding international operations.

* Ensure receipt of all vendor invoices and route for required approvals * Collect W-9 and remittance information for new vendors, submit request for new vendor set-up * Code invoices to the proper general ledger account * Ensure proper three-way match for IT and hard goods purchases * Enter vendor invoices and upload copies of the invoice with supporting approvals into Netsuite accounting software * Promptly answer all vendor inquiries * Provision Smartsheet expense report process for new hires * Create and maintain Smartsheet manager expense approval reports * Maintain all Smartsheet expense reports for existing employees and update with revisions as identified * Archive Smartsheet expense reports for past employees * Review approved employee expense reimbursements to ensure compliance with the company’s Travel & Entertainment policy * Compile approved employee expenses for payroll reimbursement * Submit bi-monthly expense reimbursement files to payroll * Respond to employee inquiries regarding status of expense reimbursement(s) * Maintain Master Vendor Agreement sheet including renewal notifications and cancellation updates * Other ad hoc projects as requested

* 3+ years relevant work experience * Well organized, ability to prioritize tasks and provide high-level of accuracy * Highly proficient with the use of technology for automating and streamlining processes * Ability to interact with the rest of the team and outside parties and remain professional and flexible while under pressure * Proficient with MS Office Excel required * Knowledge of and experience with online accounting software preferred (Netsuite highly preferred) * Excellent written and verbal communication skills * Ability to analyze problems, develop/recommend solutions, and resolve issues * Great attitude, with a strong desire to learn and improve * SaaS experience preferred