Administrative Assistant

SAG-AFTRA represents approximately 160,000 actors, announcers, broadcast journalists, dancers, DJs, news writers, news editors, program hosts, puppeteers, recording artists, singers, stunt performers, voiceover artists and other media professionals. SAG-AFTRA members are the faces and voices that entertain and inform America and the world.

The Administrative Assistant handles all administrative aspects of the Theatrical Contracts department for the National Director, which includes, maintaining department files, coordinating internal and external meetings, and assisting with special projects when needed.

* Receive, triage, and distribute phone calls and mail. * Maintain department files. * Prepare, distribute, and archive correspondence. * Order and maintain supplies for the department, as well as coordinate repairs/replacement of equipment when requested. * Schedule meetings; arrange video/teleconference calls and coordinating conference rooms. * Assist in formulating agendas. * Draft and distribute meeting notices (internally and externally). * Provide support in planning and implementation for activities and events. * Maintain Department staffnet page. * Maintain department extension and studio contact list * Prepare expense reports. * Assist in tracking budgets. * Maintain calendars. * Maintain and assist in managing workflow and priorities. * Coordinate travel arrangements for department. * Assist with basic research; compare data and expense reports on various issues. * Maintain a general knowledge of procedures used in the department. * Perform other duties as assigned.

* Knowledge of new media technology and the ability and desire to stay abreast of consumer electronic and media. * Excellent analytical and problem-solving skills and ability to follow through. * Must be a motivated self-starter. * Able to work in a professional manner with local and national member committees within SAG-AFTRA. * Able to work well as a team player. * Excellent interpersonal, written, and verbal communications skills with proven ability to effectively communicate in these forms. * Experience working with social media sites a plus. * Must be computer proficient in MS office applications, powerpoint, Adobe Acrobat Pro, website maintenance, a plus. * Detail oriented. * Able to organize, prioritize and coordinate multiple tasks under daily deadlines. * Able to work under pressure. * Superlative interpersonal skills: high degree of patience and tact. Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds both internally and externally. * Have an understanding and awareness of worker rights impacting SAG-AFTRA members. * Hold yourself and others accountable for a high level of performance and integrity. * Capable of taking direction from more than one supervisor. * Must be able to work in a challenging environment where constructive feedback from others is encouraged. * Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA’s sole discretion. * Must be available and willing to work extended hours (and/or overtime for applicable non- exempt positions) per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs. * Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs. * High school diploma, secretarial training and/or an equivalent combination of education and experience. * College degree or applicable college courses preferred. * Previous support experience required. * Previous customer service experience is preferred. * Basic skills- math, spelling, grammar and filing – passing score: 76% * Word and Excel (basic, intermediate and advanced) – passing score: 76% * Typing Test – 35 WPM * Writing test.