Administrative Assistant II

OneBeacon Insurance Group

(Minneapolis, Minnesota)
Full Time
Job Posting Details
About OneBeacon Insurance Group
OneBeacon Insurance Group (OneBeacon) provides specialty insurance solutions backed by financial strength, expertise and a commitment to excellence in everything we do. We manage our business in order to achieve growth in book value over the long term.
Summary
This job is responsible for providing experienced administrative, clerical, and customer service support to immediate supervisor as well as department managers and staff, as needed, within the Claims organization of a publically-traded insurance company.
Responsibilities
* Prepares correspondence, distributes outside and interoffice communication, and performs other secretarial duties, as required. * Prepares reports, presentations and spreadsheets as required. * Files documents, office product, and other materials, performs data entry of applicable office/division/group information, and maintains product library, references, and other indexes, as applicable. * Conducts pre-screening of all outside and interoffice communication to/for supervisor(s) or executive(s). Performs customer service function, as required. * Maintains log/schedule of appointments and deadlines, and prepares travel arrangements for supervisor(s), as required. * Arranges conference calls and maintains calendars as needed. * Handles various administrative tasks relating to personnel, office finances and supplies. Performs any other administrative duties relevant to applicable division. * Edits and distributes office and project materials, and assists staff in developing and maintaining professional relationships with clients, regulatory agencies, and OneBeacon offices.
Ideal Candidate
* Demonstrates proficiency with copier, facsimile, and computer software, including current Windows Operating System, Microsoft Office (including Excel and PowerPoint software), Microsoft Outlook, Visio, PeopleSoft AP, and other data entry and spreadsheet applications and programs. Spelling and grammatical skills of at least a high school level are required. * High school diploma with demonstrated experience required. Associates degree preferred. The ideal candidate will have 3-5 years of experience.

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