Administrative Assistant, Engineering

Jamestown is an established leader among managers of real estate funds investing in commercial U.S. properties. With an unequaled track record beginning in 1983, Jamestown is respected by investors, partners and competitors as a focused and sophisticated real estate investment firm. Jamestown is primarily focused on acquiring and managing office, retail and mixed use properties in 24-hour coastal markets.

The Engineering Administrative Assistant acts as a point of contact with tenants, vendors, and contractors at Ponce City Market. The primary purpose of this position is to support the Chief Engineer in the administrative and management functions required for commercial real estate properties in accordance with company and industry best practices.

* Greets office visitors and assists them as appropriate. * Processes and routes mail. * Develops and maintains positive tenant and vendor relations. * Assists Chief Engineer with administrative tasks, including: maintaining various inventories of supplies, forms and equipment and placing orders for same; performing general housekeeping functions; and completing related functions. * Ensures that engineering invoices are gathered and processed in a timely manner. * Assists in coordinating engineering support for all property events. * Assists in the bidding process of repairs and maintenance and capital projects for the property, including: preparing bid documents, collecting bid documents, compiling summary and cover memos for approvals, drafting contracts, and collecting certificates of insurance. * Assists with managing workflow for engineering staff. * Formats and types letters, memos, forms, labels, agendas, notices, reports, requests for proposals, news releases, contracts or other correspondence and proofs correspondence and related documents of staff. * Maintains database(s) and/or tracking logs related to department functions or activities; enters data or verifies information for accuracy; updates database(s) as needed; prints reports; files or submits documents/reports to appropriate department or director/manager. * Responds to questions, requests, or problems or directs to appropriate person/department.

* High school diploma or equivalent; and, * One to three years of progressively responsible related experience in a commercial property management setting; or, * Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.