Administrative Coordinator

Integra LifeSciences, a world leader in medical technology, is dedicated to limiting uncertainty for surgeons, so they can concentrate on providing the best patient care. Integra offers innovative solutions in orthopedic extremity surgery, neurosurgery, and reconstructive and general surgery.

* Provide administrative support to SVP, Sales and leadership team. * Maintain and manage calendars to schedule meetings internally and externally worldwide. * Schedule day-to-day intra and inter departmental meetings/appointments and make appropriate reservations for facilities, equipment, etc. * Maintain and update systems and processes related to purchase orders, CAPAX and job requisitions. Coordination of travel arrangement (including air, rail, car and hotel) for SVP and direct reports. * Preparation (gathering, collating and organizing), distribution and filing of standard weekly, monthly, quarterly and annual reports, presentations and documents. * Assist in preparation, distribution and filing of non-standard quality assurance reports, presentations and documents * Prepare and maintain Word, Excel, Visio and Power Point documents and presentations, as well as Organizational Charts for the SSS Sales leadership team. * Complete registrations for professional meetings, seminars and workshops * Communicate all corporate and departmental policies (e.g. new, revised, obsolete) * Maintain and order all supplies for daily use for department * Responsible for New Employee Set-up (e.g. preparing and submitting New Employee form to GAC, preparation of Training File folder) * Assist with other administrative tasks as assigned. * Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures. * Creates and revises systems and procedures by analyzing operating practices; studying utilization of software technologies; evaluating personnel and technological requirements; implementing changes. * Develops administrative staff by providing information, educational opportunities, and coaching. * Works with HR Leader to resolve administrative problems by analyzing information; identifying and communicating solutions. * Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations. * Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives. * Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs. * Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management. * Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources. * Accomplishes department and organization mission by completing related results as needed.

* College degree or equivalent * Excellent communication and analytical skills * Proficient in Microsoft office. * Minimum of 5-7 years of administrative experience, executive level preferred. * Must be able to multi-task and be a self-starter.