Development Coordinator

Industrial Property Trust (IPT) operates as a real estate investment trust (REIT) that acquires and operates high-quality distribution warehouses and other industrial properties that are leased to corporate customers.

Position is responsible for providing administrative support and project coordination to the Development team, with a particular focus on supporting the Director of Development position. Position is responsible for communicating with internal and external personnel, vendors, and consultants. Accountable for professionally and courteously handling a wide variety of development support and special projects.

Administrative Support Duties (as needed):

• Provide administrative support to the development team
• Consistently represents the development team and organization in a professional and courteous manner
• Effectively coordinate written and verbal correspondence with vendors and other outside stakeholders/partners
• Open, sort, and distribute incoming correspondence, including mail and email to determine their significance and plan their distribution
• Organize and file all development and general corporate related documents. Create excel worksheets to organize large amount of data and analyzes data as necessary.
• Manage and maintain manager's schedules/calendar for meetings, presentations, events, etc.
• Coordinate travel arrangements (air, lodging, transportation, meal reservations, etc.)
• Prepare, submit and reconcile expense reports in a timely manner
• Maintain effective communication with other members throughout Black Creek Companies/Industrial Property Trust, including corporate office
• Complete other general administrative duties as required

Development Duties:

• Set up and maintain electronic and paper files during the life of the project.
• Assist in the monthly draw funding process:
  • Ensure all monthly draws are received in a timely manner, final documents are saved in a clean PDF on the drive including all approvals.
  • Schedule pre-draw meetings on a monthly basis
  • Conduct the initial review of all draw requests ensuring all materials have been received prior to the development teams full review.
• Perform various invoice management tasks which may include invoice processing, filing, checking on the status of checks, calling vendors, etc.
• Coordinate information flow between 3rd Party Development Managers and IPT Corporate staff/office when required
• Assist in the paper flow of documents (easements, amendments, notices, Liens, etc.)
• Maintain a preferred vender management database
• Manage and organize all video camera management for all development projects
• Field Customer/3rd Party calls for request for information/documents
• Coordinate insurance certificates and track expiration dates
• Create a tracking system for all preliminary lien waiver notices
• Assist in the coordination of loan draws and bank requests
• Manage the initial project setup tracking sheet and ensure all parties are completing tasks in a timely manner.
• Assist in the project closeout process and transition to operations
• Ensure all final documents are saved on our internal drive and uploaded to our JV partner on a consistent basis
• Update all templates as necessary and maintain a development binder with the most up to date processes, procedures and forms
• Assist in the preparation of quarterly, annual and other ad hoc reporting documents

• Position typically requires a Bachelor's Degree.
• A minimum of 2 years in development coordination or administrative support experience required; real estate experience strongly preferred.
• Proven proficiency and advanced knowledge of Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and the Internet required.
• Demonstrated ability to be professional, presentable, articulate, organized, conscientious, dependable, polished and comfortable in fast-paced environment required.
• Detailed orientated.
• Ability to work on multiple projects required.
• Ability to maintain confidentiality required.