Payroll and Benefits Administrator

Guidepoint is a leading expert network firm connecting business decision-makers with experts around the world. Since our inception in 2003, we’ve arranged more than a half million interactions between our clients and experts. We support clients in identifying critical insights through a suite of services including phone consultations, in-person meetings, custom surveys and proprietary data products.

Guidepoint is seeking a detail-oriented Payroll & Benefits Administrator to focus on payroll, benefits, on-boarding and reporting.

Payroll And Benefits Administration

• Responsible for the accurate processing of the semi-monthly US payroll, partnering with finance and HR to validate data and secure approvals
• Ensure the timely entry of new and updated employee information in the Paylocity payroll system and HRIS module
• Monitor submissions of approved time sheets for temporary workforce, ensure valid data transfers to/from payroll system
• Serve as a check and balance in global payroll processing in partnership with local HR Managers, reviewing global payroll data for accuracy
• Record global payroll entries and related transactions in the general ledger in accordance with global pay cycles
• Administer all Guidepoint benefits plans including health & welfare and 401k
• Manage and maintain employee electronic and paper records
• Coordinate the annual 5500 census testing in conjunction with 401K third party administrator for the U.S.
• Reconcile invoices for carriers, administrators and vendors of Guidepoint’s Health & Welfare and Retirement plans
• Respond to employee benefit questions, including questions arising from open enrollment and 401k education seminars
• Provide payroll and benefits reporting and analysis against ad hoc requests

On-boarding Support

• Assist in new employee on boarding including, background checks, the verification of I-9s and the management of paper and electronic employee files
• Orient new employees to Guidepoint benefits offerings and related systems
• Partner with HR team to continuously improve the new employee experience with the goal of friendly and robust on boarding
• Maintain org chart and headcount tracker on a monthly basis

• Bachelor’s Degree in Accounting, Business Administration or related field preferred
• 3-5 years of experience managing and processing the full life cycle payroll process required
• 1+ years of experience administering employee benefits programs
• Proven fluency with a payroll processing system (Paylocity preferred)
• Exposure to global payroll preferred
• Experience using an HRIS system; system configuration and optimization experience a plus
• Excellent organizational skills with the ability to prioritize tasks with overlapping deadlines
• Demonstrates a high level of attention to detail and accuracy
• Ability to communicate and interact professionally with constituencies at all levels including the CFO, CEO and other senior management
• Analytical aptitude and advanced knowledge of Microsoft Office tools, with a focus on Excel