Administrative Assistant

Great American Insurance Group

(Exton, Pennsylvania)
Full Time Travel Required
Job Posting Details
About Great American Insurance Group
Great American Insurance Group is engaged primarily in property and casualty insurance ("P&C"), focusing on specialized commercial products for businesses, and in the sale of traditional fixed and fixed-indexed annuities.
Summary
Great American’s Environmental Division offers an exclusive focus on environmental insurance solutions to a wide variety of commercial customers. We offer a complete portfolio of environmental insurance products, including contractor’s and fixed premises pollution liability coverage. We are currently looking to fill an Administrative Assistant position in our Exton, PA office.
Responsibilities
* Collects, compiles and analyzes moderately complex information to be included in reports and presentations. * Prepares reports, charts, graphs, presentations and / or tables of a moderately complex nature. * Prepares, receives and / or responds to moderately complex correspondence (i.e. letters, meeting minutes, customer complaints, etc.), ensuring all outgoing information meets quality standards. * Performs data entry into various Business Unit specific systems * Answers, takes messages and screens telephone calls. Receives and directs visitors. * Schedules and maintains calendar of appointments (paper and electronic), meetings and travel itineraries. Coordinates related travel arrangements. * Maintains files (paper and electronic) and / or databases. * Sorts incoming mail. * Maintains and orders office supplies / services. * May participate in the preparation of budget and control activities, including preparing and verifying invoices, expense reports, etc * Administers programs, projects, and / or processes specific to the operating unit served, including attendance at meetings and preparation of meeting minutes. * May serve as administrative liaison with others both internal and external to the organization regarding administrative issues related to purchasing, personnel, facilities and operations. * May assist in planning and executing logistics for departmental meetings and events for employees, agents, customers, etc. * Maintains business relationships and familiarity with department policies and procedures, as well as the business and organization. * Performs other duties as assigned.
Ideal Candidate
* Associate’s degree or equivalent. * Must have 2-4 years of administrative experience. Prior insurance experience is helpful, but not required. * Strong organizational skills and advanced knowledge of Microsoft Word, Access, Excel and PowerPoint. * Must have the ability to work with individuals at all levels of the organization. * Ability to work in a fast-paced team environment. * Excellent verbal and written communication skills.
Compensation and Working Conditions

Working Conditions

Travel Percentage 0 to 10%

Exton, Pennsylvania
Skills Desired
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  • Administrative
  • Answering Telephones
  • Appointments
  • Data Entry
  • Databases
  • Expense Reports
  • Invoices
  • Logistics
  • Microsoft Access
  • Microsoft Excel
  • Microsoft Word
  • Office Supplies
  • PowerPoint
  • Presentations
  • Travel Arrangements
  • Insurance

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