Administrative Assistant

Great American Insurance Group is engaged primarily in property and casualty insurance ("P&C"), focusing on specialized commercial products for businesses, and in the sale of traditional fixed and fixed-indexed annuities.

Great American’s Environmental Division offers an exclusive focus on environmental insurance solutions to a wide variety of commercial customers. We offer a complete portfolio of environmental insurance products, including contractor’s and fixed premises pollution liability coverage. We are currently looking to fill an Administrative Assistant position in our Exton, PA office.

* Collects, compiles and analyzes moderately complex information to be included in reports and presentations. * Prepares reports, charts, graphs, presentations and / or tables of a moderately complex nature. * Prepares, receives and / or responds to moderately complex correspondence (i.e. letters, meeting minutes, customer complaints, etc.), ensuring all outgoing information meets quality standards. * Performs data entry into various Business Unit specific systems * Answers, takes messages and screens telephone calls. Receives and directs visitors. * Schedules and maintains calendar of appointments (paper and electronic), meetings and travel itineraries. Coordinates related travel arrangements. * Maintains files (paper and electronic) and / or databases. * Sorts incoming mail. * Maintains and orders office supplies / services. * May participate in the preparation of budget and control activities, including preparing and verifying invoices, expense reports, etc * Administers programs, projects, and / or processes specific to the operating unit served, including attendance at meetings and preparation of meeting minutes. * May serve as administrative liaison with others both internal and external to the organization regarding administrative issues related to purchasing, personnel, facilities and operations. * May assist in planning and executing logistics for departmental meetings and events for employees, agents, customers, etc. * Maintains business relationships and familiarity with department policies and procedures, as well as the business and organization. * Performs other duties as assigned.

* Associate’s degree or equivalent. * Must have 2-4 years of administrative experience. Prior insurance experience is helpful, but not required. * Strong organizational skills and advanced knowledge of Microsoft Word, Access, Excel and PowerPoint. * Must have the ability to work with individuals at all levels of the organization. * Ability to work in a fast-paced team environment. * Excellent verbal and written communication skills.