Administrative Assistant

Great American Insurance Group is engaged primarily in property and casualty insurance ("P&C"), focusing on specialized commercial products for businesses, and in the sale of traditional fixed and fixed-indexed annuities.

Great American’s Environmental Division offers an exclusive focus on environmental insurance solutions to a wide variety of commercial customers. We offer a complete portfolio of environmental insurance products, including contractor’s and fixed premises pollution liability coverage. We are currently looking to fill an Administrative Assistant position in our Exton, PA office.

• Collects, compiles and analyzes moderately complex information to be included in reports and presentations.
• Prepares reports, charts, graphs, presentations and / or tables of a moderately complex nature.
• Prepares, receives and / or responds to moderately complex correspondence (i.e. letters, meeting minutes, customer complaints, etc.), ensuring all outgoing information meets quality standards.
• Performs data entry into various Business Unit specific systems
• Answers, takes messages and screens telephone calls. Receives and directs visitors.
• Schedules and maintains calendar of appointments (paper and electronic), meetings and travel itineraries. Coordinates related travel arrangements.
• Maintains files (paper and electronic) and / or databases.
• Sorts incoming mail.
• Maintains and orders office supplies / services.
• May participate in the preparation of budget and control activities, including preparing and verifying invoices, expense reports, etc
• Administers programs, projects, and / or processes specific to the operating unit served, including attendance at meetings and preparation of meeting minutes.
• May serve as administrative liaison with others both internal and external to the organization regarding administrative issues related to purchasing, personnel, facilities and operations.
• May assist in planning and executing logistics for departmental meetings and events for employees, agents, customers, etc.
• Maintains business relationships and familiarity with department policies and procedures, as well as the business and organization.
• Performs other duties as assigned.

• Associate’s degree or equivalent.
• Must have 2-4 years of administrative experience. Prior insurance experience is helpful, but not required.
• Strong organizational skills and advanced knowledge of Microsoft Word, Access, Excel and PowerPoint.
• Must have the ability to work with individuals at all levels of the organization.
• Ability to work in a fast-paced team environment.
• Excellent verbal and written communication skills.