Senior Administrative Assistant

Enbridge is a leader in the safe and reliable delivery of energy in North America and is proud to be recognized as one of the Global 100 Most Sustainable Corporations in the World. At Enbridge, we connect people to the energy they need to fuel their quality of life. Enbridge operates the world’s longest and most complex crude oil and liquids transportation system, with approximately 17,138 miles of crude pipeline across North America.

The primary focus of the Administrative Assistant position, provides administrative support to the Tax Director and Tax Department staff.

* Provides support for the Tax Director and Tax staff (approximately 25 people). * Processes various tax filings and payments (i.e. copying, scanning, assembly, check processing, cover letter, certified mailing). * Maintains Tax Calendar and provides reports to the Tax Department staff. * Provides responses to W-9, exemption certificate and other tax ID requests from vendors and customers. * Manages distribution and response requests for various tax surveys and questionnaires. * Creates Tax files, maintains Tax File Room and maintains log of files located onsite and also at offsite storage facility. * Gather, assemble, and enter timesheets into PeopleSoft for Tax Department. Run reports weekly for Director and as needed for staff, in regards to PTO, project hours, etc. * Arranges and coordinates training and travel for Tax Department. * Prepares expense reports for Tax Department. * Assist in coordinating meetings (conference rooms, equipment, material needs, meals, etc.). * Prepares agendas for meetings as requested by Tax Director and staff. * Processes invoices relating to Tax Department. * Tracks invoices and spending related to Tax Department in Budget spreadsheet. Reconciles differences and resolves. * Prepares annual Tax Department Budget spreadsheets with data from staff. * Orders and monitors office supplies, kitchen supplies, PC and other equipment and materials for Tax Department. * Performs other duties as assigned.

* 3 years of directly related experience or equivalent certification. * Advanced knowledge in Microsoft Office Suite, particularly Word and Excel. * Database skills, finance related skills and Oracle experience a plus. Self-motivated, organizational and communication skills are very important in this team environment. * Strong initiative, work ethic and sense of accountability, professional demeanor, ability to work effectively with internal and external contacts, and willingness to troubleshoot problems as they arise. * Salary and job level will be commensurate with qualifications and experience. * Share our core values of Integrity, Safety and Respect.