Executive Assistant

Bright Pink is a national non-profit on a mission to save women’s lives from breast and ovarian cancer by empowering women to be proactive at a young age. Our innovative programs-as-products educate, equip and empower the 52 million women in the United States between the ages of 18-45 to reduce their risk for breast and ovarian cancer or detect these diseases at early, non life-threatening stages.

The full time role of Bright Pink’s (“BP’s”) Executive Assistant is to provide support to the President and Chief Executive Officer by fulfilling a wide variety of administrative functions. The Executive Assistant will report to the President. This position is based at Bright Pink’s Headquarters in Chicago.

• Assist President and CEO with daily needs
• Manage President’s and CEO’s calendars, meetings, travel arrangements, correspondence, and expenses
• Field incoming and outgoing requests for both the President and CEO, both within Bright Pink and with external business associates
• Facilitate President’s and CEO’s external stakeholder and donor relationships by executing research as needed, developing pre-meeting briefing materials and assisting with post-meeting debriefs and follow up
• Prepare materials and execute logistics for Board of Director’s meetings
• Perform miscellaneous administrative and occasional personal errands

Core Competencies:

• Easily manages high stress situations involving multiple stakeholders and priority initiatives
• Flexible and able to adapt to different working styles and expectations
• Able to thrive in a fast paced and high energy environment
• Exhibits a high degree of professionalism
• Task and detail oriented
• Possesses and utilizes well-developed problem solving skills
• Possesses strong business writing skills
• Understands departmental workflow and objectives
• Exhibits strong organization, planning and time management skills
• Has established competency using MS Word applications
• Able to thrive in a team environment
• Able to work in an office environment and perform work at a desk for extended periods of time

Minimum Qualifications:

• Bachelor’s degree from an accredited four-year college
• Two to three years of experience in a professional work environment
• Clearance from applicable background checks