Administrative Coordinator

Bonded Lightning Protection Systems, Ltd. (Bonded) was established in 1950 and is a family owned, faith based company.

Provides administrative support to Bonded Management, Bid Coordination, and Project Coordination departments in clerical work, administrative functions, and daily business tasks by performing essential duties.

• Performs all duties and responsibilities according to the Mission and Core Values of the Company

• Collects data, provides various reports and supports Bonded Management.

• Downloads plans from various resources for the Bid and Project Coordination Departments.

• Reviews various electronic plan rooms for projects and prepares bid set ups for new projects.

• Tracks customer bidders on new bids as assigned by the Bid Coordinator.

• Performs follow up communication with customers on projects bid to track the purchaser for the Sales Department.

• Orders/Distributes supplies for Bonded Administration and Design/Estimating Departments.

• Provides back-up support as needed for Bid and Project Coordination Departments.

• Distributes incoming Bonded US Mail.

• Distributes incoming Bonded faxes.

• Creates submittal packages and distributes to Project Coordinator, Divisions, and Customer.

• Sets up all new job folders for the Project Coordination Department.

• Completes Vendor packets as requested by the Bid and Project Coordination Departments.

• Requests and files insurance certificates from Bonded’s Insurance Agent.

• Gathers information as needed for annual insurance renewal.

• Data entry of reports provided by the Project Coordination Manager.

• Requests tax exemption certificates.

• Pass a criminal background check & drug screen

• Valid Driver’s License and Clear MVR

• Possess excellent communication skills (oral and written)

• Ability to multi task and detail oriented

• Proficient in Microsoft Office programs (Outlook, word, Excel) with working knowledge of Electronic plan software and Internet software.

• Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience