Administrative Assistant

JLL

(Boston, Massachusetts)
Full Time
Job Posting Details
About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.
Summary
Our New England Capital Markets Group is seeking an Administrative Assistant to perform a wide range of administrative and office support activities in a fast-paced, team-oriented environment in the Boston office location.
Responsibilities
* Perform clerical duties to include photocopying, mailing, faxing documents * Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors * Search, add, edit Investor information, and run reports within Client First and other relevant systems * Input incoming Confidentiality Agreements for properties into CapLink and maintain electronic archives * Provide support to team in technology applications, i.e., CRM, Dealio, CapLink, Outlook, Word, and other company supported programs * Maintain and manage databases in Client First (CRM) and other, data entry and maintenance for the purposes of direct marketing and client relationship development * Print and bind various booklets for properties – valuations, Offering Memorandums, etc. * Schedule, set up and clean up meetings, lunches, and corporate events * Produce timely and accurate of word-processed documents (correspondences, reports, memos, charts, agreements, PowerPoint presentations, etc.) * Coordinate, prepare and distribute marketing materials and mass mailings * Assist with new employee setup, bio/resume updates, and business card orders * Prepare and execute expense reports with receipts on a regular and timely basis * General day-to-day office management (i.e., maintain office supplies, route incoming calls, IT & AV troubleshooting, manage catering/conference room setup, process office invoices, mail distribution)
Ideal Candidate
**Requirements:** * Bachelor’s Degree or commensurate experience preferred * Workplace experience, minimum of 2 years in administrative support role required * Working knowledge of Microsoft office products - PowerPoint, Excel, Word, and Outlook. * Knowledge of clerical and administrative procedures and systems * Ability to juggle multiple priorities and achieve recognizable results in very tight timeframes and often on short notice **Skills Needed:** * Excellent planning and organizational skills * Attention to detail and accuracy * Strong written and verbal communication skills * Excellent proofreading skills * Ability to work effectively in teams * Proven ability to take initiative and follow through with limited guidance and direction * Understanding of and commitment to client services * Active learner with a positive attitude who can consistently and creatively enable the team to provide first rate client service – team player * Ability to learn and master new skills quickly and independently * Real estate experience a plus

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