Secretarial-Administrative Specialist

Bechtel is among the most respected engineering, project management, and construction companies in the world. We stand apart for our ability to get the job done right no matter how big, how complex, or how remote. Bechtel operates through four global business units that specialize in infrastructure; mining and metals; nuclear, security and environmental; and oil, gas, and chemicals.

Performs a full range of clerical, secretarial, and administrative duties, all in accordance with established procedures and guidelines. Duties require accuracy, judgment, initiative, discretion, and flexibility. May provide input and/or guidance on secretarial and organizational policies and procedures to others. May work with confidential information. May be required to anticipate changing priorities. Position is located in Richland WA, work a 9/80 schedule, Monday -Thursday 7:00 am to 4:30 pm, every other Friday 7:00 am to 3:30 pm.

- Perform a variety of administrative/clerical duties of either a general or a specialized nature for the WTP Project. - Adjust priorities according to direction. - Use of judgment and initiative within guidelines and well-defined scope. - Review incoming communications, work orders, and service requests for subject matter content and route to appropriate person. - As agreed to and determined by management, compose routine correspondence in response to standard requests and answer inquiries from other groups. - Collect, review, and distribute meeting agendas and information packets. - Attend meetings and capture discussion items and/or actions and prepare meeting minutes. - Assist in preparation of presentations using Microsoft Office Suite. - Provide phone coverage for a department. - Gather data required for manager and take messages. - Type and proofread standard forms, correspondence, reports, etc. - Perform data entry to maintain logs and track documentation. - Assemble, copy and distribute documentation packages and prepare records for archiving. - Receive, sort, and distribute mail; process incoming and outgoing facsimiles, transmittals, and correspondence. - Set up and/or maintain elecronic and hard copy files. - Maintain standard office supplies and standard forms. - Process travel requests and/or expense reports. - Maintain confidential files. - Maintain, review, and verify daily timesheets; process timecards. - Assignment supervisor provides specific guidance on special assignments. - Perform other tasks as needed. - Work overtime as required.

**Basic Qualifications:** - Must be able to pass a drug screen and background check. - Requires a high school diploma or equivalent and three years of related clerical/administrative experience. - Must be able to demonstrate basic to intermediate proficiency using Microsoft Office 2013 – Word, Excel, PowerPoint, and Outlook. A skills assessment will be administered to test proficiency. - Must have excellent written and verbal communications skills, including spelling, grammar, punctuation, and proper use of syntax. A skills assessment will be administered to test proficiency. **Required Qualifications:** - Ability to operate standard office equipment. - Independent decision making. - Analysis for understanding and consistency. - Excellent oral and written communications skills. - Effective communication, teamwork, and interpersonal skills required. **Preferred Qualifications:** - Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy. - Previous experience in a training coordinator type role is preferred. - Basic to intermediate proficiency with PowerPoint and Access preferred. - Operate effectively in an extremely fast-paced, high energy environment. - Flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed. - Ability to take direction from multiple sources. - Ability to work effectively with a variety of team members while maintaining a positive attitude. - Ability to handle routine items independently. - Knowledge of technical vocabularies and terminology common to the assignment. - Knowledge of Bechtel’s organizational structure, functions, and procedures is desired. - Strong organizational skills. - Ability to work with confidential material and maintain strict confidences. - Ability to use judgment and initiative, work independently, and provide solutions with minimal supervision. - Operation of Bechtel standard computerized systems and other information transmission systems. - Possess the legal right to work and remain in the United States without sponsorship.