Associate Administrative Assistant

Welcome to Barton Associates, the locum tenens staffing and recruiting experts. Founded in 2001, Barton Associates is a leading national locum tenens physician, nurse practitioner, and physician assistant staffing and recruiting firm.

The Associate Administrative Assistant will support the management team with day-to-day administrative duties. This role will aid in the effective facilitation of the office operations by leveraging administrative systems, procedures, policies, and monitoring administrative projects.

• Provide direct office support for Operations, Sales and Recruiting managers
• Manage and run a variety of reports from internal systems to support daily sales & recruiting needs as well as monthly reports and quarterly reviews
• Coordinate meetings both internally and externally. This includes greeting visitors to the office
• Assist with daily administrative tasks such as printing, scanning, photocopying, answering phones, delivering office mail and any other administrative duties
• Act as back-up for Office manager for contracts and CVs when Office Manager is out of the office.
• Track office attendance and daily phone time reports
• Maintain the organization and cleanliness of all conference rooms and office area
• Maintain inventory of office supplies

• Energetic and strong interpersonal skills
• Advanced organization and prioritization skills
• Strong sense of urgency and customer service
• Excellent verbal and written communication skills
• Adaptability and flexibility to support the organization’s growth
• Proficient knowledge of Microsoft Office Suite
• 0-2 years of work experience
• Ability to multi-task in a high-stress environment