Associate Administrative Assistant

Welcome to Barton Associates, the locum tenens staffing and recruiting experts. Founded in 2001, Barton Associates is a leading national locum tenens physician, nurse practitioner, and physician assistant staffing and recruiting firm.

The Associate Administrative Assistant will support the management team with day-to-day administrative duties. This role will aid in the effective facilitation of the office operations by leveraging administrative systems, procedures, policies, and monitoring administrative projects.

* Provide direct office support for Operations, Sales and Recruiting managers * Manage and run a variety of reports from internal systems to support daily sales & recruiting needs as well as monthly reports and quarterly reviews * Coordinate meetings both internally and externally. This includes greeting visitors to the office * Assist with daily administrative tasks such as printing, scanning, photocopying, answering phones, delivering office mail and any other administrative duties * Act as back-up for Office manager for contracts and CVs when Office Manager is out of the office. * Track office attendance and daily phone time reports * Maintain the organization and cleanliness of all conference rooms and office area * Maintain inventory of office supplies

* Energetic and strong interpersonal skills * Advanced organization and prioritization skills * Strong sense of urgency and customer service * Excellent verbal and written communication skills * Adaptability and flexibility to support the organization’s growth * Proficient knowledge of Microsoft Office Suite * 0-2 years of work experience * Ability to multi-task in a high-stress environment