Administrative Secretary (Bilingual English/Spanish)

The Archdiocese of Los Angeles is the largest archdiocese of the Roman Catholic Church in the United States.

Provides secretarial support and assistance to Office of the Archbishop; efficiently performs a variety of secretarial and administrative duties in support of supervisor's functions. By nature of this office, the position involves exposure to sensitive information and interaction with visitors of the Archbishop necessitating considerable use of confidentiality, diplomacy, discretion, judgment and a professional image.

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work. * Provides backup support to all members of the Office of the Archbishop’s team. * Organizes and maintains the files for the Office of the Archbishop. * Assists with special projects and requests of the Archbishop. * Assists with the planning, organizing and follow up of events on the Archbishop’s calendar. * Provides telephone coverage for the Office of the Archbishop, directing calls to proper person within the office, answering questions directly and routing calls to other offices. * Needs to exhibit a high level of compassion and patience when dealing with callers and visitors to the Archbishop’s Office. * Types, prepares and in some cases follows up with correspondence, memos, canonical documents, reports, etc. * Organizes and maintains office supplies. * Handles incoming (opening and sorting) and outgoing (copying, preparing, distributing) mail on a daily basis. * Handles large mailings for the office of the Archbishop. * Utilizes various Microsoft Office Programs, Word Process and Database Programs, Internet Communications and Research. * Performs other related duties as required.

**Education and Experience** Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically: * Active member of a Roman Catholic faith community. * Two years of secretarial training or college education. * Minimum two years of secretarial and/or administrative experience. * Prior experience demonstrating the ability to exercise high level of confidentiality and discretionary judgment. **Knowledge, Skills, and Abilities** * Archdiocesan and Roman Catholic Church policies, procedures and organization. * Modern office methods and procedures. * Strong written and oral communication skills. * Strong word processing and computer software skills. **Ability to:** * Maintain a high level of confidentiality. * Function as part of a team and work within a group setting. * Develop and maintain effective working relationships. * Represent the Archbishop on the phone and when receiving guests to the office. * Pay great attention to detail. * Communicate effectively in written and oral form. * Operate telephone, copier and fax equipment. * Operate standard office equipment and computer. * Ability to speak (necessary) and write (highly desirable) fluently in English and Spanish * Occasionally lift up to 20 pounds. * Sit for sustained periods of time on a daily basis. * Perform tasks requiring intermittent bending, stooping, and walking. * Sustain frequent movement of the fingers, wrists, hands, and arms.