Executive Assistant to Senior Vice President, Operations

VINCE is a leading contemporary fashion brand best known for effortless style and timeless sophistication -- with a focus on clean, modern silhouettes and luxe details. Established in 2002, the brand now offers a wide range of women's, men's and children's apparel, women's and men's footwear, and handbags.

Responsibilities:

• Manages administrative tasks including, but not limited to, reports, memos, letters, travel bookings, expense reports, and other documents
• Manages a complex business calendar
• Manages confidential information as required
• Handles incoming communications and reports for Operations team
• Files and retrieves corporate documents, records and reports
• Prioritizes incoming information and/or appointments and carries out assigned tasks and projects as required
• Manages logistics for meetings led by the Operations team including organizing agendas, booking meeting rooms, preparing written materials, managing catering, etc.
• Develops relationships with internal administrative staff to facilitate meeting planning and scheduling
• Ensures effective flow of meetings; follow up and confirm all meetings in advance
• Create complex PowerPoint presentations containing a variety of charts and tables
• Facilities management including scheduling maintenance appointment, shipping and valet service
• Project management and event coordination as needed

Qualifications:

• Bachelor’s degree preferred
• Must have a minimum of two (2) years of administrative experience supporting a C-level executive and five (5) or more years of experience in the luxury goods industry or consumer goods industry
• Excellent interpersonal, verbal, and written communication skills are required
• Expert level technical skill proficiency using Microsoft Office software applications including Excel, Word and PowerPoint, required.
• Ability to multi-task in a fast paced environment
• Excellent interpersonal and communication skills (written and verbal)
• Excellent problem solving skills
• Must have excellent time management, the ability to prioritize tasks effectively and work under strict deadlines
• Must demonstrate the ability to maintain confidentiality