Payroll Coordinator

Responsibilities/Job Duties:

• Analyze, prepare, and input payroll data utilizing payroll software, ensuring compliance with all applicable state and federal wage and hour laws.
• Initiate ACH files thru bank?s online banking system.
• Process payroll checks and direct deposit paystubs.
• Reconcile and submit all applicable payroll taxes, prepare reports to various federal and state agencies, including 941 deposits and returns, unemployment returns, W2 & W3 preparation and reporting.
• Reconcile weekly and monthly benefit invoices to employee deductions work with Human Resources to resolve discrepancies.
• Prepare various journal entries and accruals.
• Reconcile all payroll liability accounts.
• Maintain employee records in the payroll software.
• Maintain payroll software and install updates received from vendor. Prepare weekly, monthly, quarterly, and year end reports for management.
• Balance paid time off records for all non-exempt and exempt staff.
• Serve as a backup to the Accounts Payable Coordinator.
• Performing additional duties and responsibilities as required.

Requirements:

• Must be exceptionally detail oriented and accurate.
• Must maintain quality standards as established by department.
• Must maintain a high level of confidentiality and professionalism.
• Must maintain above-average attendance standards.
• Must be proficient in Excel.

Experience:

• Associates Degree in Accounting and minimum 2 years payroll experience required.
• General Ledger experience required.
• Current knowledge of applicable federal and state wage and hour laws required.
• Accounts Payable experience preferred.
• AS400 experience preferred.

Skills:

• 10-key experience a must.
• Ability to work and solve problems independently.
• High level of confidence in decision making.
• Excellent written and oral communication skills.
• Flexibility to adapt to a changing environment.
• Able to meet strict deadlines.