Administrative Assistant, Promotion

Sony Music Entertainment is a global recorded music company with a current roster that includes a broad array of both local artists and international superstars. The company boasts a vast catalog that comprises some of the most important recordings in history.

This position will provide full administrative support to the SVP of Promotion. The assistant will help to ensure the efficient day-to-day operation of the Promotion department

* Screen and direct incoming calls and emails. * Coordinate access to and maintain schedules by planning and scheduling meetings, conferences, and teleconferences for the SVP. * Act as a liaison between both supervisor and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments, etc. * Coordinate travel, entertainment and transportation arrangements for SVP. * Prepare business expense reports in a timely, accurate and efficient manner. * Coordinate and draft correspondence and presentations using MS Word, Excel, and PowerPoint. * Maintain mailing and e-mail lists, databases, files and other assets for the department. * Order and maintain music product, office supplies and tickets for the department. * Enter POs and process invoices. * Pull information daily from BDS Encore, Mediabase, Soundscan and other sources and create and distribute daily/weekly and monthly reports (including radio recaps) to the Company. * Assist with organization of meetings and events including location, set-up, catering, etc. * Mailing promotional materials to radio stations around the country. * Processing requests for product giveaways and contests from radio stations. * Provide back-up support for other members of the department as needed.

* Experience in the music industry or related field. * BA in communications or related field * Ability to make decisions, produce results and think out of the box. * Communication skills; good organizational skills. * The ability to multi-task; detail oriented * Problem solver, great with people and outgoing. * Hard worker, consistent and reliable.